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Finance and Grants Manager

Work type: Officer of Administration

Categories: Accounting/Finance, Arts/Theater/Museum, Business Administration/Management, Other, Research/Scientific/Grants

Department: PAST

Appointment Type and Duration: Regular, Ongoing

Salary: Commensurate with experience

Compensation Band: OS-OA07-Fiscal Year 2024-2025

FTE: 1.0

Application Review Begins

March 30th, 2025; Position open until filled.

Special Instructions to Applicants

To ensure consideration, a complete application must include:

1. A current resume/CV.

2. Three (3) professional references with contact information. References will not be contacted until you are notified.

Department Summary

Administrative Services oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio, the objective of the division is to provide efficient, strategic, and specialized administrative services to support the missions of various departments, schools, and colleges at the University of Oregon. Administrative Services focuses on department-specific budget, finance, payroll, human resources, and procure-to-pay functions as well as specialized physical security and utility technologies. Administrative Services is a metric-driven, people-first administrative team that strives to create efficient, effective and sustainable administrative support structures across campus.

As one of the shared services hubs in Administrative Services, the Provost’s Administrative Services Team (PAST) provides business and administrative services for Partner Units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement; Division of Graduate Studies; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Undergraduate Education and Student Success; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST works with multiple employee category types including three different unions, student employees, and officers of administration.

Position Summary

Reporting to the PAST Associate Director of Business Operations, the Finance and Grants Manager position provides senior management with critical information, recommendations, and trends in support of executive decisions. The Finance and Grants Manager provides fiscal operations expertise to the PAST partner units.

The Finance and Grants Manager completes their work across a sophisticated accounting structure consisting of a large number of accounting indexes, making full, consistent, and accurate use of university accounting policies and regulations, GAAP, and grant support functions. The individual in this position is a principal liaison to the central budget and resource planning, business affairs offices, and other financial managers across campus. The Finance and Grants Manager has primary responsibility over all budget adjustments and expenditure tracking. This position provides comprehensive budgetary reporting and analysis for partner units across the organization, frequently and independently interacting with senior management, program directors, and external state and federal agencies. In addition, the Finance and Grants Manager participates in multiple university procedure development groups, such as the University Budget Managers group and the Integrated Data Reporting (IDR)/Cognos Report working group. The individual in this position will supervise Research Administrative Coordinators and may be called upon to act in the capacity of the PAST Associate Director of Business Operations in the Associate Director’s absence.

The Finance and Grants Manager has unit level budget authority, overseeing portfolios between $5M and $10M. Information and provided analysis must be accurate, timely and appropriate at all times. Ad Hoc priority requests frequently need to be independently vetted, prioritized and triaged.

Work is largely independent with frequent direct response to senior management and executives in various parts of the university. Guidelines and procedures are set by the PAST Associate Director of Business Operations, University Policy, and State and Federal regulations.

Minimum Requirements

• Bachelor’s degree AND

• Three years financial experience which could include a combination of financial management, analysis, and accounting.

OR

• An equivalent combination of education and experience.

Professional Competencies

• Ability to work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.

• Ability to identify and complete necessary tasks independently.

• Ability to maintain close attention to detail.

• Model a positive and proactive attitude with high ethical standards.

Preferred Qualifications

• Two years supervisory or lead experience

• Experience with Cognos or other integrated data reporting systems.

• Experience providing professional presentations, memos, and communications.

• Three years of experience managing a complex budget with multiple revenue streams or funding sources and multiple supported operations.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttps://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us [email protected] 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listedhere (https://investigations.uoregon.edu/reporting) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: March 10, 2025 Pacific Daylight Time

Applications close: