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PRINCIPAL PURCHASING & CONTRACTS ANALYST

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PRINCIPAL PURCHASING & CONTRACTS ANALYST

Salary

$102,474.72 - $138,099.36 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

W2262N-EA

Department

INTERNAL SERVICES

Opening Date

10/10/2024

+ Description

+ Benefits

+ Questions

Position/Program Information

TYPE OF RECRUITMENT

OPEN COMPETITIVE - EMERGENCY

APPLICATION FILING PERIOD

Applications will be accepted from October 11, 2024, at 7:00 a.m. Pacific Time (PT).

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER

W2262N-EA

The LA County Board of Supervisors recentlydeclared a local state of emergency for homelessness (https://file.lacounty.gov/SDSInter/bos/supdocs/176661.pdf?) , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Internal Services Department is seeking qualified candidates to fill emergency Principal Purchasing & Contracts Analyst vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance.

This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Principal Purchasing & Contracts Analyst.

The Opportunity

Positions allocable to this class are found in the Internal Services Department, Purchasing and Contract Service, and reports to the Section Manager. The Principal Purchasing & Contracts Analyst is the expert level and independently performs or leads the most complex acquisitions of equipment, supplies, or services. The Principal Purchasing & Contracts Analyst may lead lower level purchasing and contracts analysts or develop Countywide purchasing and contracts policies and standards and provide training to user departments or materials management staff and those whose duties involve part time acquisition or contract functions in conjunction with other responsibilities. Incumbents evaluate acquisition and contract requirements, determine appropriate solicitation processes, sources, terms and conditions, evaluation procedures, conduct the contract or acquisition process, and negotiate contract awards.

The incumbent has extensive knowledge of generally accepted purchasing and contracting principles in the context of County policies, procedures and legal requirements, and adapts processes as required within these parameters. The incumbent is expert in drafting and negotiating contractual agreements including establishing terms and conditions, analyzing technical and legal issues, and evaluating complex bids and proposals involving multiple and subjective criteria. Incumbents are knowledgeable about industry and market conditions that may affect acquisitions and County supply and contract needs.

Incumbents may lead a group of contract staff responsible for developing increasingly complex contracts. Incumbents may work with management to review current practices and make recommendations for and implement changes to policies, practices or systems. Incumbents work extensively with central staff departments, user departments and vendors both in establishing performance criteria and measurements as well as resolving contractual problems.

COMPLEXITY STANDARD:

Most complex acquisitions and contracts are differentiated based on the degree to which they involve a combination of variables that add to the difficulty of the solicitation, evaluation, negotiation, and award processes and require extensive amounts of judgement in execution. For examples of the types of variables considered in differentiating complexity, please see the County of Los Angeles Class Specification located at:

https://www.governmentjobs.com/careers/lacounty/classspecs?keywords=2262

Positions assigned to this Office will also be responsible for providing expert and strategic consultative services in the areas of contracts, purchasing, and procurement and collaborating with County contracting operations, end-user departments, local government agencies, small business, and Community-Based Organizations operations, including those that provide direct services and program support to People Experiencing Homelessness.

Essential Job Functions

Prepares the most complex solicitation packages, including Requests for Bid (RFBs), Requests for Proposals (RFPs), Invitations to Bid (IFBs), Requests for Quotations (RFQs), and specifications.

Negotiates, drafts, and reviews terms and conditions for proposed agreements and contract awards to ensure protection of County interests, best prices, and compliance with agreement requirement.

Reviews proposed awards with County Counsel and drafts letters to the Board of Supervisors recommending the award of agreements and contracts, as necessary.

Develops evaluation criteria for all types of complex solicitations.

Reviews and evaluates bidder responses to complex or high dollar volume RFBs, RFPs, RFQs based on the merit of the offer and in accordance with the terms and conditions outlined in the solicitation documents.

Compiles, analyzes, and evaluates data on Countywide purchase patterns to identify purchasing trends and compliance issues, and to develop strategic purchasing approaches.

Provides formal and informal training to user departments to facilitate effective use of systems and compliance with Countywide purchasing and contracts programs and policies.

Administers and audits the most complex agreements and contracts for the County, ensuring compliance with terms and conditions.

Conducts research to identify new products and services to improve customer relations.

Works with customer departments to define and plan for long-range procurement needs.

Clarifies interpretation differences of contract terms and conditions and resolves contractual issues with vendors on behalf of user departments and project teams to ensure compliance with Board approved Countywide social programs.

Provides guidance to client departments in drafting the proposer specifications and/or Statements of Work (SOWs) along with clear and transparent evaluation criteria.

Reviews protests received from vendors and researches issues and concerns; facilitates the vendors protest process and responds accordingly.

Acts as lead, directing the day-to-day activities of Purchasing & Contracts Analyst or may assume the duties of the Section Manager in their absence.

Requirements

TO QUALIFY FOR THE OPTIONS BELOW you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties related to the requirements below and within your online job application and supplemental questionnaire.

Option I:

Bachelor’s Degree or higher from an accredited* college or university -AND- Two years of purchasing and/or contracts experience at the level of Los Angeles County Purchasing and Contracts Analyst II**, developing and renewing routine and increasingly complex agreements and contracts for purchases of specific equipment, supplies, commodities, and services in a formal competitive bid environment.

Option II:

Bachelor’s Degree or higher from an accredited* college or university – AND– Two years of experience performing analytical assignments in purchasing, procurement, contracts, eProcurement Source-to-Pay or a closely related field –AND– Two years of experience performing analytical assignments at the journey analyst level***.

Option III:

Five years purchasing and/or contracts experience in a formal competitive bid environment involving the acquisition of equipment, supplies and services. Performing routine and increasingly complex purchasing and contracting related services –AND– Certified as one of the following:

+ Accredited Purchasing Practitioner (APP) by the Institute for Supply Management (ISM)

+ Certified Purchasing Manager (CPM) by the Institute for Supply Management (ISM)

+ Certified Professional in Supply Management (CPSM) by the Institute of Supply Management (ISM)

+ Certified Public Purchasing Buyer (CPPB) by the Universal Public Purchasing Certification Council (UPPCC)

+ Certified Public Purchasing Officer (CPPO) by the Universal Public Purchasing Certification Council (UPPCC)

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL EXPECTATION:

2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

*Accredited institutions are those listed in the publications of regional, national or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). In order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, you must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution, which shows the date the degree was awarded, with the Registrar's signature and school seal, to the application at the time of filing, or email to [email protected] within five (5) days from application submission. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

**Experience at the level of Los Angeles County Purchasing and Contracts Analyst II is defined as provides routine and increasingly complex purchasing and contracting related services to Los Angeles County departments.

***Journey analyst level work involves the independent performance of a variety of assignments which require the use of sound professional judgement, initiative, and creativity in identifying and selecting research and analytical methods, and techniques to address and resolve complex, controversial or sensitive problems related to business or public administration functions.

Copy of your certificate must be attached to the application at time of filing or within (five) 5 calendar days of filing. Applicants without proof of certificate will be rejected as incomplete.

Additional Information

Our Assessment Process:

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Special Information:

Appointees will be required to work a Monday through Friday 5/40 work schedule.

How to Apply:

Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the websitehttps://www.governmentjobs.com/careers/lacounty.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Note: All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add [email protected],[email protected], and [email protected] to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made.Falsificationof any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.

Computer and Internet Access at Public Libraries:

For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Fair Chance Initiative:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Have questions about anything listed above?

Contact us:

Exam Number: W2262N-EA

Department Contact Name: Debbie Lin

Department Contact Phone: (323) 643-2645

Department Contact Email: [email protected]

California Relay Services Phone: (800) 735-2922

ADA Coordinator Phone: (323) 881-3932

Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ]

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

Many important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add [email protected], [email protected], and [email protected] to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of your email subscription settings, you may always check for notifications by logging into www.governmentjobs.com/careers/lacounty and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence.

+ I understand and agree to the information above.

02

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. CHECK YOUR ANSWERS CAREFULLY. Any mistakes you make and/or any responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested. Comments such as "see resume or application" will NOT be considered a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

+ I understand the above information and instructions.

03

The Principal Purchasing & Contracts Analyst position has a nexus to support the County's response to the homelessness emergency. Do you acknowledge and attest that you are willing to perform all the necessary work duties?

+ I acknowledge and attest that I am willing to perform all the necessary work duties.

04

This position is permanent but there is an assessment that will occur prior to 90 days after appointment and a determination will be made regarding the selected candidate's ongoing employment. Additional information and explanation regarding the emergency appointment hiring process can be provided to applicants upon request. Do you understand this information?

+ Yes, I understand this information.

05

Option I – Education Requirement:

Do you have a Bachelor's Degree or higher from an accredited college or university?

+ Yes, I have a Bachelor's Degree or higher from an accredited college or university.

+ No, I do not have a Bachelor's Degree or higher from an accredited college or university.

06

If you answered "yes" to the previous question, in order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, you must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution, which shows the date the degree was awarded, with the Registrar's signature and school seal, to the application at the time of filing, or email to [email protected] within five (5) days from application submission. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst. Please submit documentation to [email protected] and indicate your name, exam name, and the exam number (W2262N-EA). Do you understand the above information and instructions?

+ I understand the above information and instructions?

07

Option I – Experience Requirement:

Do you have two years of purchasing and/or contracts experience at the level of Los Angeles County Purchasing and Contracts Analyst II, developing and renewing routine and increasingly complex agreements and contracts for purchases of specific equipment, supplies, commodities, and services in a formal competitive bid environment?

+ Yes

+ No

08

If you answered "yes" to the previous question, please describe your two years of purchasing and/or contracts experience at the level of Los Angeles County Purchasing and Contracts Analyst II, developing and renewing routine and increasingly complex agreements and contracts for purchases of specific equipment, supplies, commodities, and services in a formal competitive bid environment. Please be as specific as possible when answering by including all the information requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately.

Please do not use "see resume" as this is not acceptable, and credit will not be given.

If you DO NOT have the experience, please indicate "N/A".

NOTE: For each experience at the required level, please indicate the following information:

1. Name and address of employer:

2. Position(s) and Title(s) held:

3. Dates of Qualifying Experience - From: (MM/YYYY) – Date To: (MM/YYYY):

4. Number of hours worked per week:

5. Please describe your experience performing the specific duties and responsibilities detailing the above experience.

09

Option II: Education Requirement:

Do you have a Bachelor's Degree or higher from an accredited college or university?

+ Yes, I have a Bachelor's Degree from an accredited college or university.

+ No, I do not have a Bachelor's Degree from an accredited college or university.

10

If you answered "yes" to the previous question, in order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, you must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution, which shows the date the degree was awarded, with the Registrar's signature and school seal, to the application at the time of filing, or email to [email protected] within five (5) days from application submission. Please submit documentation to [email protected] and indicate your name, exam name, and the exam number (W2262N-EA). Do you understand the above information and instructions?

+ I understand the above information and instructions.

11

Option II – Experience Requirement:

Do you have two years of experience performing analytical assignments in purchasing, procurement, contracts, eProcurement Source-to-Pay or a closely related field

• AND –

Two years of experience performing analytical assignments at the journey analyst level*?

*Journey analyst level work involves the independent performance of a variety of assignments which require the use of sound professional judgement, initiative and creativity in identifying and selecting research and analytical methods, and techniques to address and resolve complex, controversial or sensitive problems related to business or public administration functions?

+ Yes

+ No

12

If you answered "yes" to the previous question, please describe your two years of experience performing analytical assignments in purchasing, procurement, contracts, eProcurement Source-to-Pay or a closely related field

• AND –

Two years of experience performing analytical assignments at the journey analyst level.

Please be as specific as possible when answering by including all the information requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. Please do not use "see resume" as this is not acceptable, and credit will not be given.

If you DO NOT have the experience, please indicate "N/A".

NOTE: For each experience at the required level, please indicate the following information:

1. Name and address of employer:

2. Position(s) and Title(s) held:

3. Dates of Qualifying Experience - From: (MM/YYYY) – Date To: (MM/YYYY):

4. Number of hours worked per week:

5. Please describe your experience and level and scope of responsibility performing the specific duties and responsibilities detailing the above experience.

13

Option III – Experience Requirement:

Do you have five years purchasing and/or contracts experience in a formal competitive bid environment involving the acquisition of equipment, supplies and services. Performing routine and increasingly complex purchasing and contracting related services?

+ Yes

+ No

14

If you answered "yes" to the previous question, please describe your five years purchasing and/or contracts experience in a formal competitive bid environment involving the acquisition of equipment, supplies and services. Performing routine and increasingly complex purchasing and contracting related services. Please be as specific as possible when answering by including all the information requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. Please do not use "see resume" as this is not acceptable, and credit will not be given.

If you DO NOT have the experience, please indicate "N/A".

NOTE: For each experience at the required level, please indicate the following information:

1. Name and address of employer:

2. Position(s) and Title(s) held:

3. Dates of Qualifying Experience - From: (MM/YYYY) – Date To: (MM/YYYY):

4. Number of hours worked per week:

5. Please describe your experience and level and scope of responsibility performing the specific duties and responsibilities detailing the above experience.

15

Option III - Certification Requirement:Are you certified in one of the following:

Accredited Purchasing Practitioner (APP) by the Institute for Supply Management (ISM); Certified Purchasing Manager (CPM) by the Institute for Supply Management (ISM); Certified Professional in Supply Management (CPSM) by the Institute of Supply Management (ISM); Certified Public Purchasing Buyer (CPPB) by the Universal Public Purchasing Certification Council (UPPCC); Certified Public Purchasing Officer (CPPO) by the Universal Public Purchasing Certification Council (UPPCC)?

+ Yes

+ No

16

If you answered "yes" to the previous question, in order to receive credit for any certification, you must attach a valid, legible copy of your certification to the application at the time of filing, or email to [email protected] within five (5) days from application submission. Please submit documentation to [email protected] and indicate your name, exam name, and the exam number (W2262N-EA). Do you understand the above information and instructions?

+ I understand the above information and instructions?

17

Do you have experience in eProcurement or Source-to pay platforms?

+ Yes

+ No

18

If you answered "yes" to the previous question, please provide a one paragraph summary describing the eProcurement and Source-to-pay platforms and your experience/role using the platforms.

If you DO NOT have the experience, indicate "N/A".

NOTE: For each experience at the required level, please indicate the following information:

1. Name and address of employer:

2. Position(s) and Title(s) held:

3. Date From: (MM/YYYY) – Date To: (MM/YYYY):

4. Number of hours worked per week:

5. Specific duties and responsibilities detailing the above experience.

I will email [email protected] within give (5) business days of filing to submit my one paragraph summary detailing my eProcurement or Source-to-Pay experience.

Required Question

Employer

County of L