• Program Coordinator

    WMCHealth (Valhalla, NY)


    Program Coordinator

     

    Company: NorthEast Provider Solutions Inc.

     

    City/State: Valhalla, NY

     

    Category: Professional/Non-Clinical

     

    Department: Hematology/Oncology

     

    Union: No

     

    Position: Full Time

     

    Hours: M-F

     

    Shift: Day

     

    Req #: 40614

     

    Posted Date: Oct 17, 2024

     

    Hiring Range: $31.68-$39.83

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/27708) Internal Applicant link

    Job Details:

    Job Summary:

    The Program Coordinator is an advanced level administrative coordinator who will be responsible for supporting the department/division, coordinating day-to-day operations and providing assistance and management of special projects in the department/division. This position may also assist with accreditation projects as needed.

    Responsibilities:

    + Support team of physicians and administrative leadership and department/division as needed.

    + Manage heavy calendar; scheduling all meeting and appointments (both electronic and paper calendars).

    + Coordinate travel, which includes registrations, submission of abstracts, hotel, car and flight arrangements (both domestic and international).

    + Maintain and renew all of divisions/departments memberships to societies and journal subscriptions.

    + Maintain and update several databases. Heavy data entry required.

    + Maintain confidential files: including patient information.

    + Prepare purchase orders and requestpayments for invoices related to publications and manuscript printing, and other office and departmental supplies

    + Assist physicians with society memberships); preparation and distribution of posters and power point slides, typing introduction speeches, coordination of monthly dinners- ordering of food menu, table arrangements and ensuring guests have all pertinent information regarding the dinner, email correspondence with council members, board members and invitees.

    + Assist with preparation of lectures, manuscripts, abstracts, editorial submissions, and Power Point presentations for various lectures.

    + Assist with marketing initiatives and department/divisional mailings.

    + Assists with creation of new marketing materials

    + Liaison with Practice offices including inpatient and outpatients suite, at all sites

    + Assists department/division with onboarding faculty and other staff

    + General administrative tasks as requested.

    + Assist with preparation and documentation of program requirements for accreditation programs.

    + Coordination of projects associated with department/divisional section as needed.

    + Perform other duties as assigned.

    Qualifications/Requirements:

    Experience:

    Minimum of one year of healthcare program coordination experience, required

    Education:

    Bachelor’s degree from an accredited institution, required. Equivalent combination of experience and education may be substituted for degree requirement.

    Licenses / Certifications:

    N/A

    Other:

    Advanced Office, Excel and PowerPoint is a must for this position. Ability to multi-task and take initiative is a must. Excellent written and oral communications skills, including eye for detail and command of language and grammar. Should exude professionalism and positive attitude at all times and be adaptable in a rapidly changing work environment with competing priorities. Prior medical field experience in an academic hospital preferred Special Requirements: N/A

    About Us:

    NorthEast Provider Solutions Inc.

    Benefits:

    We offer a comprehensive compensation and benefits package that includes:

    + Health Insurance

    + Dental

    + Vision

    + Retirement Savings Plan

    + Flexible Savings Account

    + Paid Time Off

    + Holidays

    + Tuition Reimbursement

     

    External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/27708) Internal Applicant link

     

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