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Administrative Assistant

Company: NorthEast Provider Solutions Inc.

City/State: Valhalla, NY

Category: Clerical/Administrative Support

Department: Neurology

Union: No

Position: Full Time

Hours: M-F

Shift: Day

Req #: 42640

Posted Date: Mar 18, 2025

Hiring Range: $24.07-$30.26

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/28848) Internal Applicant link

Job Details:

Job Summary:

An Administrative Assistant works to ensure that the daily operations of the clinic, doctor’s office, or hospital in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to one or more departments or managers.

Responsibilities:

+ Acts on behalf of and conserves an executive’s time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

+ Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.

+ Receives, greets, and directs patients and guests, in person or via telephone.

+ Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.

+ Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, and presentations.

+ Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.

+ Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.

+ Processes expense reports and supporting documentation.

+ Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.

+ Maintains a professional appearance and a clean, safe environment.

+ Respects patients by recognizing their rights; maintaining confidentiality.

+ Utilizes technology, including specialized software as applicable, to maximize productivity.

+ Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.

+ Develops and maintains electronic files as necessary.

+ Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.

+ Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.

+ Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

+ Other duties as assigned.

Qualifications/Requirements:

Experience:

Previous administrative, clerical, or secretarial experience, preferred.

Education:

High school diploma or equivalent required.

Licenses / Certifications:

Other:

Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

+ Health Insurance

+ Dental

+ Vision

+ Retirement Savings Plan

+ Flexible Savings Account

+ Paid Time Off

+ Holidays

+ Tuition Reimbursement

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/28848) Internal Applicant link

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