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Job Description

Administrative Coordinator II-(Executive Support) Development & Fundraising-Corporate Full-Time Days

Provide executive level support to Vice President (VP) for the Mount Sinai Health System. This position is responsible for setting the pace for the fundraising and revenue activities for the VP, as it relates to Mount Sinai fundraising efforts and Trustee support for the Campaign Steering Committee. He/she will direct the administrative activities for the VP with the development team and organizational leadership, and provide regular updates on key initiatives and day-to-day operations of the Office of Development. This may include administration of policies, procedures, and project management as it relates to the Campaign.

Qualifications

+ Bachelor?s Degree or combination of applicable experience and education

+ 7+ years related administrative or business experience required. Some supervisory experience strongly preferred.

+ Cover letter is required

Computer Skills:

+ Intermediate or Advanced proficiency in Windows Microsoft Office products, especially Outlook, Word, Excel and PowerPoint.

+ Basic familiarity with Raiser's Edge a plus.

General Skills:

+ Excellent written and oral communication skills

+ Excellent customer relations

+ Exceptional attention to detail and accuracy

+ Demonstrated analytical and problem solving skills

+ Excellent organizational skills

+ Supervisory and managerial skills including budgeting

+ High level of professionalism, collegiality, self-motivation, organization, and familiarity with the goal and objectives of Mount Sinai

Non-Bargaining Unit, 807 - Development Office - ISM, Icahn School of Medicine

Responsibilities

Coordination of fundraising projects or commitments in the planning and execution of the next multi[1]billion dollar campaign. Assist the VP with communication to Mount Sinai Campaign Trustee Chair and assist with the VP’s portfolio management. This position also requires close coordination with the offices of the Chief Development Officer, Mount Sinai Leadership, senior physicians/scientists and internal Development Office teams.

Campaign Support

+ Proofread letters, speaking points, briefings, personalized donor acknowledgments as well as other correspondence as directed to support Campaign Trustee Chair. Schedule cultivation, stewardship, and solicitation meetings with Sinai leadership.

+ Manage the formation and reporting needs of the Campaign Steering Committee (CSC) and stewardship plans for high level Trustees including establishing meeting schedules, preparation of materials, presentations, and agendas.

+ Drive campaign planning project management and timelines internally; engage key development staff in planning and maintenance through organized task forces and other collaborative approaches.

+ Assist in analysis of data and requesting data points for Major Gifts and Principal Gifts meetings and coordinate outlook meeting requests, location of meetings, and preparation for meetings.

Portfolio Support

+ Provide executive support for the VP (e.g. scheduling physician/scientist meetings, donor meetings, maintain VP’s calendar in Microsoft Outlook, prepare and coordinate materials, agendas for meetings, etc.). Field and respond to phone and email inquiries. Serves as the primary liaison with the offices of the trustees and principal and major gift donors from within the VP’s portfolio.

+ Maintain forecasting reports, fundraising projections and outreach efforts for VP’s individual fundraising goals. Update proposals, coordinate cases for support, and moves management of prospects. Raisers Edge Prospect/Portfolio Management: Update and maintain all moves management information related to VP’s managed portfolio as well as prospect base including entering contact reports, adding and updating proposals, entering future/anticipated actions, maintaining all data/coding related to the several reports most frequently used in tracking and measuring donor moves management.

+ Draft correspondence, and prepare/coordinate in house mailings to VP’s managed prospect portfolio. Edit and format written documents for the VP such as proposals, case for support, and program summaries

+ Schedule Philanthropic Leadership Board meetings and cultivation events. Handle all logistics with Events Team and Sr. Director of Development for The Friedman Brain Institute.

+ Develop and maintain an inventory of critical projects in which the VP is especially interested and/or for which her awareness and involvement is essential.

General Support

+ In support of the SVP for Development and the VP, the position sets agendas, creates deliverables, and coordinates follow-ups. Helps to ensure participants are aware of the objectives and monitors the progress and achievement of such meetings.

+ Schedule recurring meetings with and manage communications and follow-up to SVP for Development

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65885 - $98827 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.