• Admin Assistant II

    FM (Plymouth, MN)


    FM Global is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM Global helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.

     

    + Calendar management, travel arrangements, meeting preparation, and follow up.

    + Arrange and coordinate in-person and remote meetings for Engineering Team

    + Assist in maintaining and updating calendars, employing a high degree of professional judgment with respect to prioritization, location, travel time, preparation, materials, and logistics.

    + Reserve meeting location(s), confirm and follow up on technology needs, make travel arrangements, catering, reservations, and security notifications as needed.

    + Assist the team in answering phone calls on the mail line.

    + Capture and act on expense reports as appropriate when received with required approvals.

    + Prepare electronic MFL packages for Engineering Team. Maintain MFL tracking spreadsheet.

    + Assist and back-up other administrative assistants, when needed.

    + Execute with spirit of collegiality, teamwork, and responsiveness to broader staff.

    + Manage memberships and subscriptions across the Investments department.

    + When requested, assist the Engineering Team with finding documentation for locations.

    Education:

    High School Diploma

    Required Work Experience:

    • 5+ years of related work experience is required.

    Required Skills:

    • High level of organizational skills, strategic thinking, and attention to detail.

    • Excellent professional judgment and discretion.

    • Excellent MS Office (Word, Excel, Powerpoint) skills.

    • Excellent multi-tasking skills.

    • Strong work ethic and ability to thrive in fast-paced environment.

    • Excellent written and verbal communication skills.

    • Strong interpersonal skills; excited to partner and provide support to colleagues.

    • Be able to work confidentially.

    • Demonstrate the ability to work with confidentiality.

    Highly Preferred Skills:

    • Business writing and editing skills are a strong plus as well as expert knowledge in excel.