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Administrative Assistant, Dallas Division

Why RockWell Homes?

We’re a fast-paced, entrepreneurial, private homebuilding company seeking talented team members to join our growing division. Our culture is supportive, collaborative, and team oriented. Employees are expected to possess a sense of ownership, a growth mindset, and be willing to pitch in and help wherever the need arises. We provide competitive compensation, terrific benefits, and an environment that fosters both personal and professional growth.

Minimum Requirements:

• Minimum of 2 years in an administrative role with a professional organization. Construction industry experience is a plus.

• High school diploma. College experience and/or degree preferred.

• Computer literacy is a must, including experience with MS Outlook, MS Excel, MS Word and MS PowerPoint. Hyphen BRIX and Build Pro experience is a plus. Willingness and ability to learn new software systems utilized by RockWell Homes.

• Thoughtful, well-organized and proactive planning skills.

• Strong communications and organizational skills.

• Must possess a commitment to punctuality. This is an in-person office position within a professional working environment. Working hours are typically 8:00 a.m. – 5:00 p.m.

• We are in Dallas, TX.

• Fluency in Spanish a plus.

Key Duties and Responsibilities:

• Assist with administrative and coordination requirements across all departments including executive, warranty, purchasing, permitting, construction, accounts payable, sales, marketing, etc.

• Coordinating via telephone and email with customers, trade partners and fellow team members.

• Data entry in multiple back-office software systems.

• Create and update a warranty calendar within MS Outlook. Closely monitor the calendar and communicate appointments to necessary stakeholders.

• Assist the Purchasing Manager with administrative tasks such as trade partner communications, data entry, digital filing, and purchasing systems updates.

• Assist the Sales Team with contracts and closings coordination. This will include coordination with customers, lenders, title companies and fellow RockWell team members.

• Assist with tasks related to marketing, model home maintenance, supply ordering and whatever else may be needed to help the department.

Our Values:

• Customer- Commitment to a customer experience that makes a positive difference in our customers’ lives.

• Quality- Provide exceptional products and home designs with uncompromising service to deliver premium value to our customers.

• Integrity- Every team member upholds the highest standards of integrity in our work.

• Teamwork- Working together, across departments and disciplines, to meet the needs of our customers and achieve the company objectives.

• Respect- We value our team members, embrace our cultural differences, encourage development, and reward high performance.

• Citizenship- We will be good citizens and partners in the communities in which we do business.

• Accountability- Each team member is personally accountable for delivering on our commitments.

• Will to Win- Each team member will exhibit a strong “Will to Win” in every aspect of our business.

Required SkillsRequired Experience