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Posting Details

Working Title ADMINISTRATIVE SUPPORT SPECIALIST

Position Number 00202A

Department FACILITIES MGMT ADMIN & SUPV

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

Manage the key database, key audits and the overall key process. Serve as the front desk receptionist, providing and coordinating varied administrative, technical, and clerical support to visitors and staff. Assist the business operations of Facilities Management including procurement related duties and serve as the primary back-up for the Maintenance Support Center.

Type of Recruitment

Knowledge, skills and abilities

Working knowledge of basic bookkeeping/accounting and/or auditing principles and practices.

Demonstrated knowledge of standard office procedures and filing skills. Strong public relations and customer service skills.

Demonstrated effective organizational and time management skills. Effective oral and written communication skills. Demonstrated ability to complete work assignments in a timely fashion while multi-tasking.

Demonstrated ability to work independently and to interpret, follow and administer established University/Commonwealth policies and procedures, and use sound judgment to make appropriate decisions.

The ability to work well with diverse groups of people.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Considerable experience maintaining and manipulating a large amount of data in Excel with some experience generating reports from the data.

Considerable experience in providing excellent customer service.

Considerable clerical or related experience.

Basic experience with PC-based software such as Microsoft Word, Power Point, Outlook and considerable experience with Microsoft Excel.

Basic experience in procurement, bookkeeping and/or accounting

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some experience making travel arrangements and handling payroll transactions in a large and dynamic operations environment.

Some experience working with a CMMS program.

Some procurement related experience in a higher education environment.

Some experience with Banner and/or eVA.

Conditions of Employment

Facilities Management employees are considered essential personnel and subject to working during university closings.

This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S02902

Job Open To General Public

Open Date 03/24/2025

Close Date

Open Until Filled Yes

Special Instructions Summary

Please provide a resume and references

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page https://www.odu.edu/

Department Home Page https://www.odu.edu/facilities

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Resume

+ Recommendation/Reference Letter 1

+ Recommendation/Reference Letter 2

Optional Documents

+ Cover Letter/Letter of Application

+ Yellow Layoff Form

+ Blue Layoff Card

+ AHP Letter