• Data Systems Coordinator

    Alliance for Positive Health (Albany, NY)


    Data Systems Coordinator

    Job Details

    Job Location

     

    Albany - Albany, NY

    Description

    Job Summary:This position is responsible for maintaining grant funded program standards for regulatory compliance by ensuring quality data are captured and reported. Position is also responsible for data entry, quality assurance, and technical oversight and training related to the AIDS Institute Reporting System (AIRS) and the agency electronic health record (EHR), and/or other data tracking systems as needed.

    Major Activities:

    + Incorporate best practices into all job duties and communications and observe all confidentiality law requirements in accordance with HIPAA, Article 27-F, Alliance for Positive Health policies and procedures and other applicable regulations.

    + Develop and maintain EHR to ensure it’s tailored to individual program needs based on grant requirements.

    + Maintain, update, and ensure the data integrity of the agency’s AIRS database, tracking systems, and/or EHR.

    + Perform system administration functions on the AIRS system and EHR. AIRS oversight includes system backups, user support, and routine maintenance including updates and patches.

    + Provide and coordinate AIRS and EHR training to appropriate staff as well as direct support and training for other data entry staff.

    + Perform timely and accurate data entry in accordance with established timetables.

    + Maintain and update agency data tracking forms and tools as needed.

    + Participate in monthly webinars on AIRS and keep relevant staff informed on any new information that could impact data collection/submission.

    + Responsible for timely reporting to agency funders by gathering reports from the AIRS database and/or EHR and entering that information in monthly report templates as outlined in department policies and procedures. This includes performing and submitting monthly AIRS extracts and biannual RSRs.

    + Utilize other applications (Electronic Health Record, MS Access, MS Excel) to enter and track data as needed.

    + Liaison between the Alliance for Positive Health and AIRS/EHR software staff on systems issues, changes, updates, and new functionalities.

    + Perform quality assurance checks on grant program-level data in AIRS and other agency databases/tracking tools (Electronic Health Record, etc.) to ensure that agency-level data is accurate and up to date according to departmental policies and procedures.

    + Participate in grant funded program meetings and team meetings as needed to provide feedback on quality assurance activities.

    + Coordinate and participate in management review of client files to ensure that grant funded program standards are being met.

    + Complete quality assurance and reports as required and provide monthly updates to program director.

    + Assist with preparation and execution of any agency audits and monitoring events as needed.

    + Create and sustain a system to ensure quality measures and clinical standards are being tracked for improvement.

    + Manage Health Commerce System administration and access.

    + Manage HIXNY administration and access.

    + Run reports as requested.

    + Perform other duties as assigned.

    Qualifications:

    + + Associates degree in business, information technology or related field. Education may be substituted for 5+ years’ relevant experience.

    + Experience must include proficiency in data entry, database queries, exports, creation of data forms/tracking tools, and report generation.

    Knowledge, Skills and Abilities Required:

    + + Ability to problem-solve, identify, and create new approaches to data entry/tracking issues.

    + Excellent verbal and written communication skills; ability to effectively provide instruction to others.

    + Strict attention to detail.

    + Ability to work independently while participating collaboratively in a team environment.

    + Ability to perform multiple tasks under strict deadlines.

    + Ability to interact with people from diverse backgrounds within a climate of mutual respect, inclusion, enrichment, and growth.

     

    Employment Classification: Full-time, (37.5 hours per week); Exempt, Salary; $60,405.80 - $62,405.80/annual salary dependent on qualifications and experience.

    Added Perks for our employees:

    + 403(b) with employer contributions

    + Free employee Dental insurance

    + Health insurance

    + Vision

    + Flexible Spending Account

    + Employee assistance program

    + Free Life insurance

    + Paid time off

    + Paid HOLIDAYS

    + Tuition reimbursement

    + Hybrid remote work environment (after successfully completing introductory period)

    + Diverse and accepting atmosphere

     

    We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.