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Materials Management Program Manager

Job Details

Job Location

Bellevue - Bellevue, WA

Position Type

Full Time

Salary Range

$31.99 - $46.39 Hourly

Job Posting Date(s)

Start Date

12/10/2024

Description and Qualifications

This position is responsible for the administration of the Materials Management Program for LifeCenter’s clinical operations. Serves as a primary purchasing agent for supplies and equipment related to clinical operations. Liaises with tissue processing partners, equipment, and facility vendors to support clinical operations. Participates in onboarding and core competency assessment of Materials Management staff.

ESSENTIAL JOB FUNCTIONS

Materials Management

+ Establishes and maintains par levels for all critical materials forecasting usage and anticipating variation in operational activity and availability of supplies. Ensures necessary materials are readily available to staff.

+ Is responsible for ordering materials based on anticipated usage, and potential for disruption to availability of materials. Conducts incoming inspection of materials, ensuring that all materials are received as expected (product type, quantity, quality, condition, expiration date etc.).

+ Is responsible for inventory management. Maintains accurate record of inventory at all LifeCenter locations. Ensures inventory rotation to reduce instance of product loss, and timely removal of expired material from inventory. Disposes of expired supplies as per applicable regulation.

+ Creates and maintains accurate, complete, and concurrent materials management records and logs of activities performed in accordance with LifeCenter policy, applicable standards, and regulations.

+ Assists Quality & Regulatory Affairs with environmental monitoring of storage areas including responding to temperature excursions which could affect product.

+ Ensures timely communication of all vendors, supply, equipment, and other materials management issues, to the Quality Systems Manager.

+ Is responsible for timely transfer of equipment and materials to sterilization provider facilities, staging areas and LCNW satellite facilities

+ Collaborates with the Quality Systems Manager to deliver onboarding training for the Materials Management staff. Assists in evaluating employee competency and the effectiveness of staff training.

Vendor Management

+ Establishes relationships with suppliers and vendors to ensure reliable access to materials suitable for operational needs, at a competitive cost.

+ Resolves order discrepancies as appropriate.

+ Monitors vendor performance for product quality, order accuracy and timeliness of supply deliveries.

+ Analyzes material usage, contract costs, and vendor comparisons and identifies opportunities for cost savings, and quality improvement.

Vehicle, Equipment and Facility Maintenance

+ Assists in coordination of fleet vehicle maintenance, repairs, insurance claims, and licensing.

+ Schedules maintenance vendors for clinical facility operations, such as instrument sharpening, appliance repair, equipment calibration and preventative maintenance.

+ Serves as primary contact for Surgical Recovery Suite (SRS) property management for building maintenance needs.

+ Maintains storage and other critical areas in a clean and orderly state including performing routine cleaning activities as directed.

Safety Responsibilities

+ Maintains current safety data sheets for all hazardous materials.

+ Maintains medical waste destruction log and hazardous material disposal logs as appropriate.

+ Performs Safety inspections and assists in the development of corrective actions to address any safety findings. Participates in safety committee meetings.

+ Ensures appropriate safety-related signage and notices are posted in storage, laboratory, and recovery areas.

+ Ensures product is stored in a safe manner,

Supervision

+ This position has no formal supervisory responsibilities.

Other Responsibilities

+ Performs other related duties as required by the needs of the company and the senior leadership team.

+ Participates in, and may lead, employee committees and events.

+ Complies with applicable laws, regulations, and LifeCenter policies and procedures.

KNOWLEDGE, SKILLS, ABILITIES

+ Demonstrated independent decision-making abilities, individual initiative, and strong interpersonal and communication skills to collaborate effectively with internal and external stakeholders.

+ Proficiency in the use of computer equipment and software.

+ Proficiency in inventory management principles, including procurement activities, demand forecasting, stock level optimization, and inventory turnover management.

+ Knowledge of regulatory requirements and industry standards related to Materials Management.

+ Strong analytical and problem-solving skills.

+ The ability to multitask including prioritizing tasks and managing workload effectively.

BEHAVIORAL REQUIREMENTS

The employee in this position must uphold the core values of LifeCenter; these include:

+ Integrity : We are trustworthy, reliable, respectful, and accountable.

+ Collaboration : We work in partnership with others, seeking to understand and be understood, and finding common ground and shared goals to build upon together.

+ Courage : We take personal responsibility and face challenges head-on.

+ Service : Through professionalism and dedication, we honor our commitment to serve others and our obligation to be good stewards of the gift of life.

Physical Activities/Requirements

+ Travel is essential to this position; consequently, the employee must be prepared to travel by automobile and airplane and may be requested to operate company vehicles.

+ The individual must be able to communicate clearly using the English language to accurately convey information and hear at normal speaking levels in person and over the phone.

+ Specific vision abilities required by this position include close vision, depth perception, and the ability to adjust focus.

+ Proficiency in the use of computer equipment and software.

+ Work is normally performed in an office or OR setting as well as other business environments. Generally, working conditions have exposure to bio-hazardous materials.

+ This position is required to follow hospital immunization, health screening, and background check requirements. Immunizations and tests will be provided by LifeCenter as required.

+ The employee is required to move up to 75 pounds with or without assistance.

ANTICIPATED WEEKLY TIME COMMITMENT

This position may need to work outside of regular business hours, including evenings, weekends, and holidays, sometimes without advance notice.

EDUCATION, EXPERIENCE & JOB REQUIREMENTS

+ High School diploma, GED or equivalent required.

+ Minimum of 3 years’ experience in purchasing and supply chain management required.

+ Advanced education, such as a bachelor's degree or college coursework in a relevant field, CPSM or APICS certificate, or demonstrated equivalent work experience

+ CPR Certification from American Heart Association or Red Cross, or ability to become certified within 90 days of hire

+ Requires a valid driver’s license and access to an insured automobile for work-related functions at expected times.

+ Proof of COVID-19 vaccination or applicable medical or religious exemption will be required as a condition of employment upon offer. ​​​​​​​

Benefits and Compensation

LifeCenter Northwest offers medical, dental, vision, basic life insurance, accidental death & dismemberment insurance, long-term disability insurance, and travel accident insurance. Employees have the option of enrolling in the following supplemental or voluntary plans: life insurance, short-term disability, accident insurance, hospital indemnity, critical illness coverage and pet insurance. Employees enrolled in our 403(b) program will receive an employer match of up to 7% after one year, employees are auto enrolled at 3% and may change their enrollment at any time. LifeCenter encourages all employees to find balance and well-being and provides all employees access to an Employee Assistance Program (EAP) and provides a quarterly Wellness Reimbursement. Employees enjoy paid holidays throughout the calendar year and earn 119 hours of PTO annually (to start) as well as Health Time Off hours that is earned 1 hour per 30 worked, paid living donor leave, two weeks paid jury duty leave after 6 months of service, and three weeks of paid parental leave after one year of service is complete. A comprehensive review of benefits can be found at https://lcnw.org/about/employment-opportunities/.

The pay range for this role is provided above. Where a candidate’s compensation falls within this range is based on several bona fide factors such as experience, tenure, and other specialized knowledge. LifeCenter Northwest is committed to providing its employees equitable and competitive compensation.

This position is eligible for compensation in addition to the base pay in the form of overtime.

LifeCenter Northwest is proud to be an Equal Opportunity Employer.