• Timekeeping Supervisor

    City of New York (New York, NY)


    Job Description

    APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE

    The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.

     

    The Timekeeping Unit handles the vital function of processing daily time records, including bi-weekly time entries, overtime and leave requests for all 17,000+ employees within the Department of Social Services (DSS)/Human Resources Administration (HRA) and the Department of Homeless Services (DHS) employees. The Unit coordinates with internal Agency departments such as, the Office of Staff Resources, Payroll Administration, Employee Relations and the OSR Customer Service Help Desk, in order to produce paychecks, audit and review time records, process long-term leaves of absence, and process time and leave actions relating to job changes.

    Human Resources Solutions (HRS) is recruiting one (1) Principal Administrative Associate II to function as a Timekeeping Supervisor, who will:

    Supervising the efforts of a unit of CityTime Timekeepers. She will manage the review, coding and data entry of employee time and leave data in CityTime.

     

    Ensure that employee time and leave data is accepted and accurately processed in the Payroll Management System (PMS); review and monitor the accuracy of all timekeeping actions.

     

    Act as a liaison to managers and supervisors at the various HRA work locations, the Timekeeping Supervisor will create, review and distribute timekeeping reports.

     

    Train existing timekeeping staff on any new changes and/or developments in timekeeping policies, procedures or system enhancements.

     

    Correct data errors reported from OSR’s Customer Service Help Desk, CityTime logs (e.g., schedule problems, employee and/or/supervisor problems).

     

    Work Location: 4 World Trade Center

     

    Hours/Schedule: 9 AM – 5 PM

    PRINCIPAL ADMINISTRATIVE ASSOC - 10124

    Qualifications

    1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

    2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

    3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

    4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $ 68,672.00

     

    Salary Max: $ 86,804.00