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Administrative Coordinator (aHEO) - MA program in Genetic Counseling, Division of the Provost

POSITION DETAILS

The Administrative Coordinator reports to the Professor, Associate Provost & Assistant Vice President, of Research and will support the development of a new MA program in Genetic Counseling, including program administration, Faculty and Student support and development of externship placements. This role will include:

• Assist in the formulating and implementing policies and procedures for the new program to help ensure compliance and operational efficiency.

• Organize and coordinate program events, including information sessions, open houses, and professional development workshops.

• Work collaboratively with university departments to ensure smooth program operations.

• Assist in clinical placement projects and initiatives that enhance the Genetic Counseling program.

• Contribute to communication and outreach efforts, including social media, newsletters, and website updates, to keep audiences informed and engaged.

• Support faculty and leadership in scheduling meetings, preparing reports, and managing correspondence to facilitate effective communication.

• Coordinate documentation and reporting for accreditation by the Accreditation Council for Genetic Counseling (ACGC).

• Maintain comprehensive program records, student files, and compliance documentation.

• Perform internet research and data collection from reputable online sources relevant to Genetic Counseling program development and activities.

• Assist with budget tracking, expense reporting, and resource allocation.

• Process invoices, reimbursements, and financial requests as needed.

• Provide logistical support and distribute necessary materials to assist with coordinating and facilitating program details, events and resources for students and faculty.

QUALIFICATIONS

• Bachelor’s degree in education, healthcare administration, genetics, public health, or a related field.

• Minimum of 2 years of experience in academic program coordination, student services, or administrative support.

PREFERRED QUALIFICATIONS

• Experience in graduate-level program administration, especially in genetic counseling or healthcare education.

• Familiarity with accreditation processes, particularly ACGC requirements.

• Demonstrated ability to apply a sound knowledge of best practices related management of records, including preservation and protection

• High degree of professionalism and personal integrity to maintain confidentiality

• Ability to work effectively and collaboratively in a team setting with diverse staff of all levels

• Detail oriented, self-directed, motivated, and proactive

• Basic experience with Adobe Acrobat (create PDF forms and templates), MS Word, MS Excel (charts & graphs), and MS Outlook

• Will learn and train to use college specific online applications: CUNYfirst, Web-Invoicing, online web appeal’s system, and CMS.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

- May supervise office staff and student workers.

- Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, within approved range:$ 60,394-$ 75,131.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, \_ or ç)).

Incomplete applications will not be considered.

Please include:

• Cover Letter or Statement of scholarly interests

• Curriculum Vitae/ Resume

• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The committee will begin reviewing complete applications on April 25, 2025. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30030

Location

Hunter College