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Job Title: Procurement & Payables Administrator

PVN ID: RF-2208-005013

Category: Administrative Services

Job Description

General Description

The incumbent in this position is responsible for processing of Payment Requests, researching payment history and ensuring that necessary documents are in place to effect payment.

Other Duties

+ Logs in payment documents directly from mailroom.

+ Reviews, verifies and prepares payment requests and purchase requisitions/orders for accounting/disbursement action, as initiated by principal investigator or project administrator.

+ Obtains additional documentation as needed in support of requested payments.

+ Reviews vendor and transaction details for proper recording of 1099-reportable payments.

+ Reviews and verifies fiscal reports, grant award documents, and sponsor regulations for both purchasing and payment functions.

+ Sets up and processes encumbrance records as required for recurring payments.

+ Reviews Purchasing Card statements and requests additional supporting documentation as required. Follows up on late statement submission.

+ Consults with Legal Department as required for determination of proper contractual basis for payment of personal services (payroll/sub- contract/ICA/MOU).

+ Researches and responds to inquiries and does problem solving.

+ Retrieves paid vouchers from files on request.

+ General data entries as required into Kuali Financial System (KFS) Computron and related systems.

+ Other related duties as assigned.

Qualifications

+ A.A. degree (Bachelors degree preferred) or relevant work experience.

+ Two years related experience in an EDP environment.

+ Aptitude for figure work and details.

+ Personal computer competency is required, including spreadsheet and word processing, e-mail and use of Internet as research tool.

+ Ability to evaluate time-sensitivity of requests received and expedite accordingly.

+ Excellent written and verbal communication skills.

RFCUNY Benefits RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department Procurement & Payables

Status Full Time

Annual Salary Range $58,060.19 - $74,678.14

Closing Date Jun 30, 2025 (Or Until Filled)

Bargaining Unit Yes

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