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Job Title

Business Coordinator II

Agency

Texas A&M University at Galveston

Department

Student Services-Student Activities

Proposed Minimum Salary

$3,750.00 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Coordinator II, under general supervision, provides support and coordination of a variety of business activities in the Department of Student Activities. These tasks require independent judgment and include reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

Essential Duties/Tasks:

Student Activities Departmental and Recognized Student Organization Accounts Management

+ Reviews, approves and provides back up for signing vouchers and requisitions.

+ Reviews and audits reconciliations of all Office of Student Activities and Recognized Student Organization accounts.

+ Develops, monitors, and reports budget activity.

+ Prepares complex monthly and annual financial reports.

+ Plans, develops, implements, coordinates, and monitors programs or services.

+ Provides input and assists in developing policies, procedures, and guidelines

Inventory Management

+ Coordinates inventory process and maintenance of business files.

+ Serves as a records management coordinator.

Development and Implementation of Student Organization Finance Procedures

+ Provides training for recognized student organizations regarding purchasing and cash handling.

+ Communicates cash handling procedures, audits and approves cash handling activities

+ Monitors and coordinates purchase requests and approvals

+ Coordinates check-out system for departmental credit cards for use on student organization purchases.

Coordinates unit purchasing activities

+ Assists with administration of contracts for items such as venue rentals, entertainer contracts, and software use.

+ Prepares budgets for review by principal investigator(s).

+ Develops complex financial and statistical analyses and summary reports.

Business Administration, Payroll, and Other

+ Participates in the hiring and training of business staff and/or student workers and may provide supervision.

+ Trains staff on new and existing business procedures and interprets policies and regulations for staff.

+ Processes hiring and payroll documents for the department.

+ Other Duties as Assigned

What you need to know

Salary: $45,000 annually.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

+ Bachelor’s degree or equivalent combination of education and experience.

+ Three years of related experience in general office, accounting, or personnel operations.

Knowledge, Skills, and Abilities

+ Knowledge of word processing and spreadsheet applications.

+ Interpersonal and communication skills.

+ Planning and organizational skills.

Other Requirements and Factors

+ This position is security sensitive

+ This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

+ All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Who we are

We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university’s goals to recruit and retain a quality workforce and encourage life-long learning practices. We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums.

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays.

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month.

+ Automatic enrollment in the Teacher Retirement System of Texas.

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) .

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more.

+ Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.