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Details

**Open Date** 03/31/2025

**Requisition Number** PRN15752N

**Job Title** UU Student - Admin/Clerical

**Working Title** Office Assistant (Work-Study)

**Job Grade** SJ

**FLSA Code** Nonexempt

**Patient Sensitive Job Code?** No

**Type** Non Benefited Staff / Student

**Temporary?** Yes

**Standard Hours per Week** 20

**Full Time or Part Time?** Part Time

**Shift** Day

Work Schedule Summary

Work hours can be negotiated to accommodate department needs as well as student’s classes.

The office is open from 8AM-5PM, flexible work schedule to accommodate student class schedule.

**Is this a work study job?** No

**VP Area** Academic Affairs

**Department** 00092 - Philosophy

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $15

**Close Date** 05/16/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Greets and assists visitors in person or over the telephone. Provides general office support.

Duties will include:

+ Front Desk Reception — Meet and greet visitors and answer department phones.

+ Mail — Pick-up from lobby and deliver to department mailboxes.

+ Bulletin boards – Post various notices on bulletin boards and remove outdated ones.

+ Kitchen – Organize magazines on tables. Discard outdated publications.

+ Copier – Make copies and scans for faculty. Notify staff when paper needs to be ordered. When paper is delivered, open boxes and stack reams in mail room cabinets. Learn functions of SHARP copier, such as double-sided copying and scanning, printing from a flash drive, sorting and stapling, and how to clear paper jams.

+ Errands – Occasionally deliver documents to College of Humanities office or other departments.

The Department of Philosophy is seeking a work study student to perform various office tasks for 20 hours per week.

Responsibilities

+ Receives, greets and directs visitors to appropriate person or office.

+ Answers telephones, providing assistance and directing customers to the correct person or office.

+ Processes and distributes mail.

+ Creates and maintains digital files.

+ Schedules appointments and arranges for meetings.

+ Answers questions about the organization and associated activities.

+ Assists with word processing, data entry and internet searches.

+ Maintains office equipment; arranges for service calls as needed.

+ Maintains department website information.

+ Create and share promotional material for departmental events.

+ Assist with processing reimbursement paperwork.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

This job posting is only available to **University of Utah students who have been awarded a Federal Work-Study Award for the current year.** Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status. If you have not received a Federal Work-Study Award, then do not complete and submit this application.

Preferences

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.