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Administrative Manager (HEA), Roosevelt House

POSITION DETAILS

Reporting to the Roosevelt House Director, the Administrative Manager is responsible for steering the daily operations of Roosevelt House as a historic home, college facility, office space, and events venue. This role requires fostering collaborative relationships with main campus colleagues across various functions, including maintenance, human resources, budgeting, and technology.

In addition to CUNY Title overview, responsibilities include but are not limited to the following:

Strategically manage all calendar requests, ensuring alignment with the RH Director. Proactively monitor daily events to prevent scheduling conflicts.

Organize and facilitate bi-weekly senior staff meetings, collaborating with the RH Director and Program Directors to disseminate information and drive decision-making. Create and circulate meeting agendas and materials, document discussions, and track follow-up on action items.

Oversee the administration of the Roosevelt House budget, approximately $1.5 million, sourced from state tax levy, non-tax levy, and donor funds, under purview of Director:

-Collaborate with the RH Director and academic programs to formulate an annual budget.

-Supervise accounts payable and purchasing processes.

-Administer check requests and invoices, manage the corporate credit card bill, and maintain a comprehensive budget worksheet.

Ensure timely bi-weekly payroll submissions, coordinating closely with Hunter HR and Payroll departments to resolve any payroll and benefits discrepancies.

Advise academic programs regarding adjunct instructor budget submissions each semester.

Analyze monthly Hunter College Foundation fund balance reports and revenue/expenditure statements, ensuring fiscal accountability and transparency.

Manage the processing of donations through Raiser's Edge, ensuring accurate tracking and acknowledgment.

Monitor rental income using the Roosevelt House ledger, ensuring compliance with contractual obligations regarding estimates, invoices, security deposits, and payments.

Lead the recruitment, supervision, and mentoring of Roosevelt House staff, including events, communications, IT, and academic program coordinators. Authorize HR requests and manage time-off approvals.

Collaborate with the college ICIT department to ensure that AV/IT requirements are met, and that equipment remains current and functional.

Contribute to the formulation and execution of the Roosevelt House communications strategy. Support the communications manager in implementing cost-effective outreach initiatives, including social media and mass marketing campaigns.

Partner with the college facilities department to guarantee the proper maintenance of the historic site. Engage in long-term maintenance planning and address issues promptly, ensuring effective communication regarding repair and replacement needs.

Serve as resource expert to events staff to ensure successful execution of programs. Collaborate with Institutional Advancement to align public programs with the college’s development objectives and maximize revenue through rentals. Review and execute marketing materials and rental requests in coordination with the Office of Central Reservations.

QUALIFICATIONS

Bachelor's Degree and six years' relevant experience required.

CUNY TITLE OVERVIEW

Manages administrative and program activities of an academic or administrative unit.

- Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.

- Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.

- Represents management in meetings and activities related to department administration.

- Maintains archives, inventories, or collections of materials or records needed by the department.

- Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.

- Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues

- Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience, within approved range: $104,057 - $110,641

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, \_ or ç)).

Incomplete applications will not be considered.

Please include:

• Cover Letter or Statement of scholarly interests

• Curriculum Vitae/ Resume

• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The committee will begin reviewing complete applications on April 28, 2025. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29892

Location

Hunter College