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ASM Global, the world's leading venue management and Services Company, has an immediate opening for the position of Receptionist at the Puerto Rico Convention Center. This position is responsible for assisting customers, clients, events staff, tenants, employees, and the general public by operating a multi-line telephone system to answer incoming calls, providing information, and delivering any other customer service needed, by performing the following duties Also is responsible for the Reception area, the welcoming of the Administration Offices visitors, distributing correspondence and ordering supplies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

+ Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.

+ Retrieves messages from voice mail and forwards to appropriate personnel. Returns calls as needed.

+ Maintains reservation calendar for Conference Rooms

+ Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.

+ Answers questions about organization, events and provides callers with address, directions, information about events at the facility and other information.

+ Welcomes on-site visitors, determines nature of business, announces visitors to appropriate personnel, directs visitors as needed.

+ Receives, sorts, and routes mail, and maintains and routes publications.

+ Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.

+ Responsible for Office supplies purchasing, inventory and distribution. Maintains Copy Room organized with with office materials.

+ Assist the Administration Department in various tasks and projects.

+ Performs other clerical duties as needed.

+ Manages and maintains conference and board room.

+ Performs other clerical duties as assigned, such as filing, typing, photocopying, and collating.

QUALIFICATIONS

+ Professional with excellent organizational, written and oral communication skills.

+ A minimum education level of: Associate Degree or equivalent in experience working with similar task

+ A minimum of 1 year of related work experience

+ Outstanding organizational skills

+ Diligent with great attention to detail

+ Ability to work unsupervised and to function both independently and as a team member

+ Demonstrates a high level of professionalism with high enthusiasm and team oriented

+ Demonstrated ability to learn new software programs

+ Proficient with Microsoft Office Suite.

+ Ability to work weekends as needed.