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POSITION RESPONSIBILITIES

The Accounts Payable Specialist is a hybrid role responsible for managing the Accounts Payable (AP) process of assigned properties in a detailed and organized manner. This process includes the review, coding, and entry of invoices, responding to vendor inquiries, reconciling vendor accounts, assistance with creating/managing new vendor accounts, and preparing reports to management.

+ Invoice Processing

+ Assemble, review, and code invoices and check requests

+ Flag and clarify any unusual or questionable invoice items or prices

+ Research and reconcile invoice discrepancies and issues

+ Report erroneous or suspicious invoice activity to AP Manager

+ Enter and upload invoices into system

+ Monitor accounts to ensure payments are up to date

+ Correspond with vendors and respond to inquiries

+ Provide supporting documentation for audits

+ Maintain accurate vendor records

+ Maintain confidentiality of organizational information

+ Coordinate proper coverage of assigned properties during planned PTO

+ Monitor Accounts Payable Inbox for vendor requests, invoices, etc.

+ Vendor Set-Up/Maintenance

+ Obtain and verify proper documentation (W-9/COI) for new vendor requests

+ Update as necessary (Address changes, COI updates/expirations, etc.)

+ Maintain files and documentation thoroughly and accurately, in accordance with company policy, SOX guidelines, and accepted accounting practices

+ Assist with other projects as needed

+ Support for and Adherence to DOC's Corporate Compliance Policies and Procedures

+ Attendance is an essential function of the job

POSITION REQUIREMENTS

+ High School Diploma or GED required

+ Associate Degree preferred; or at least 1-year equivalent work experience

+ Must be technologically savvy, particularly with computers and Microsoft Business Applications (Outlook, Word and Excel), the internet, and associated office equipment

+ Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures

+ Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

+ Must be well-organized, detail-oriented, and a self-starter

+ Possess strong time management skills

+ Ability to communicate effectively verbally and in writing

+ Ability to interact with employees, tenants and vendors in a professional manner

+ Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

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