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LEGAL OFFICE SUPPORT ASSISTANT I

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LEGAL OFFICE SUPPORT ASSISTANT I

Salary

$50,009.52 - $73,107.36 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

R2160E-R

Department

HUMAN RESOURCES COUNTYWIDE EXAMS

Opening Date

10/11/2024

+ Description

+ Benefits

+ Questions

Position/Program Information

TYPE OF RECRUITMENT

Open Competitive Job Opportunity

REPOSTING INFORMATION

This announcement is a reposting to reopen the filing period, update typewriting skill, eligibility, and Supplemental Questionnaire Information.

APPLICATION FILING PERIOD

Applications will be accepted starting Tuesday, October 15, 2024 at 8:00 am (PT).

This recruitment will remain open until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER

R2160E-R

The County of Los Angeles is recruiting for highly motivated and career minded individuals to fill the position ofLegal Office Support Assistant I.

With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

What does a Legal Office Support Assistant I do?

The Legal Office Support Assistant I will perform routine legal clerical work in a County law office and are required to possess a basic knowledge of legal terminology, legal procedures, and various legal forms and documents and their processing. They are responsible for providing a full range of legal clerical services for attorneys engaged in the practice of criminal or civil law and are in the offices of the District Attorney, Public Defender, Alternate Public Defender, Child Support Services, and County Counsel.To view classification standards for this position, please clickHERE (https://agency.governmentjobs.com/lacounty/default.cfm?action=specbulletin&ClassSpecID=1064308&headerfooter=0) .

We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. With more than 2,300 different job descriptions, the County offers a lifetime of opportunities and careers! We offer one of the strongest public-sector benefits packages in the nation. Join us and discover a rich selection of health care options, robust retirement plans, and the flexibility to work, relax, and rejuvenate in order to reach your fullest personal and professional potential.

Check Out Our Outstanding Benefits! Click here (https://hr.lacounty.gov/benefits/) to see a list of employee benefits!

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Essential Job Functions

+ Types from handwritten drafts, tapes, or verbal instructions various legal documents such as briefs, complaints, contracts, investigation reports, motions, legislation, opinions, petitions, points and authorities, subpoenas, warrants, letters, memos and other documents as required.

+ Processes various legal documents by preparing forms with complete and accurate information extracted from various sources, obtaining necessary signatures, attaching required addenda, and ensuring the complete document is received by or filed with the appropriate parties within statutory time limits.

+ Obtains, by telephone or correspondence, additional necessary information such as CII rap sheets, proof of prior convictions, proof of subpoena service, doctors and laboratory reports, and probation reports.

+ Prepares routine correspondence on own initiative such as transmittal letters, letters regarding extensions, notifications of depositions, agreed medical examiner letters, and appointment verifications.

+ Contacts judges, court commissioners, attorneys, court clerks, witnesses, doctors, governmental agencies, and other County departments to obtain and confirm information or to arrange medical appointments, depositions, hearings, etc.

+ Maintains case status records and files by posting court actions and court dates to electronic databases or other media, calendars, index cards, and file jackets; files cases prior to next court appearance dates or closes files.

+ Screens and routes telephone calls; furnishes information to the public, attorneys, and authorized law enforcement personnel over the telephone or at a counter in accordance with established departmental policies and procedures regarding the release of confidential information.

+ Performs general office duties such as filing, ordering and maintaining office supplies, opening and distributing mail, compiling data for reports, and keeping logs and date books.

Requirements

MINIMUM REQUIREMENTS

+ Option I: One year of specialized office clerical experience as a Senior Typist-Clerk* in the service of Los Angeles County, -OR- Two years of clerical experience as an Intermediate Typist-Clerk* in the service of Los Angeles County. The required experience must have consisted of preparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology, and must have been gained while working for attorneys in the offices of the District Attorney, Public Defender, Alternate Public Defender, Child Support Services, or County Counsel.

+ Option II: Two years of office clerical experience in a private law firm or corporate law office**.

No withholds will be allowed for this examination. Required experience must be fully met by the last day of filing and clearly indicated on the application.

LICENSE

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS

Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION

*To qualify underOPTION I, applicants must have County status in this classification, as evidenced by holding or having held such payroll title. NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED.

**To qualify underOPTION II, applicants must have experience in preparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology, and must have been gained while working in a private law firm or corporate law office.

OTHER REQUIREMENTS

Typing Rate: 40 net words per minute.

Additional Information

OUR ASSESSMENT PROCESS

Once we have determined that you meet the requirements, we will evaluate your fitness for this opportunity using these assessments:

This exam will consist of a multiple choice and/or simulation test, weighted at 100% , assessing Customer Focus, Learning Potential, Responsibility, and General Problem Solving Skills.

Applicants must meet the Minimum Requirements and achieve a passing score of 70% or higher on the examination in order to be placed on the eligible register.

THE MULTIPLE-CHOICE TEST IS NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

TYPEWRITING SKILL

A qualifying typing performance test of 40 net words per minute will be administered to candidates who successfully pass the m ultiple choice and/or simulation assessments of this examination AND who have not held a typing position in the service of the County of Los Angeles. Candidates will be allowed ONLY ONE (1)opportunity to pass the typing performance test within 12 months from the date of their m ultiple choice and/or simulation assessments .

The following candidates are NOT required to take the County typing performance test:

+ Candidates who in the service of the County of Los Angeles, currently hold or have held a typing position that meets the minimum typing skill requirement of the subject examination.

+ Candidates who have taken and passed a Los Angeles County typing performance test administered by a County Department that meets the minimum typing skill requirement of the subject examination. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another Los Angeles County department must attach a copy of their typing certificate to their application at the time of filing or within seven (7) calendar days from the application submission to [email protected]. Only certificates issued by a Los Angeles County Department or the Department of Human Resources will be accepted.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

Multiple Choice and/or Simulation Assessment scores cannot be given over the phone.

WHAT TO EXPECT NEXT

You will move through the Assessment Process and if you pass, we will place your results on a register. The register of everyone who passed is valid for six (6) months.

Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

+ [email protected] ([email protected])

+ [email protected]

+ [email protected]

+ [email protected]

+ [email protected]

Los Angeles County will not accept claims of not receiving assessment invitations as a reason for a reschedule.

TRANSFERS OF TEST COMPONENTS

+ Applicants who have taken identical components recently for other exams may have their responses automatically transferred to this examination.

+ This examination contains test components that may be used in the future for new examinations and your test responses may be transferred.

TEST PREPARATION

Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you in preparing for the test, we advise you to review all related materials that you deem necessary.

+ An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website athttp://hr.lacounty.gov/. Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.

+ Additional online practice tests are available athttps://www.shldirect.com/en-us/practice-tests (https://www.shl.com/shldirect/en-us/practice-tests) /.

ELIGIBILITY INFORMATION

The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months following the date of promulgation.

VACANCY INFORMATION

The resulting eligible register will be used to fill vacancies throughout the County of Los Angeles.

AVAILABLE SHIFT:

Any

APLLICATION AND FILING INFORMATION:

Applications must be submitted online only. We must receive your applicationbefore5:00 p.m., PT, on the last day of filing . Applications submitted by U.S. Mail, Fax, or in person will not be accepted.

Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account ongovernmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Any additional documents, if any, must be received at the time of filing or within seven (7) calendar days from the application submission.

Note: If you are unable to attach documentation to your online application, you may email it to [email protected]. Please ensure to reference your attachment by writing your full name, examination title, and examination number on the subject of your email.

Important Note

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.

NO SHARING OF USER ID AND PASSWORD

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

TESTING ACCOMMODATION

If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

Testing Accommodations Coordinator: [email protected]

Teletype Phone: (800) 735-2929

California Relay Services Phone: (800) 735-2922

Have any questions about anything listed above? Contact us:

Department Contact Name: Annie Wong

Department Contact Email: awong @hr.lacounty.gov

Department Contact Phone: (213) 441-2034

Exam Number: R2160E-R

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. CHECK YOUR ANSWER CAREFULLY. Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested. Comments such as "see resume or application" will not be considered as a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

+ I understand the above information and instructions.

02

All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address.

DO NOT select "off" under Email Preferences within your profile or click "unsubscribe" on our notices if you would like the County of Los Angeles to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position. Add the following email address to your list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail:

+ [email protected]

+ [email protected]

+ [email protected]

+ [email protected]

+ [email protected]

It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

+ I understand the above information and instructions.

03

How many months of office clerical experience do you have in the service of Los Angeles County preparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology?

Experience must have been gained while working for attorneys in the offices of the District Attorney, Public Defender, Alternate Public Defender, Child Support Services, or County Counsel.

+ Less than 6 months

+ 6 months to less than 12 months

+ 12 months to less than 18 months

+ 18 months to less than 24 months

+ 24 months or more

+ I do not have the above experience

04

Which Los Angeles County office(s) do you have the required office clerical experience preparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology?

Select all that apply.

+ Alternate Public Defender

+ Child Support

+ County Counsel

+ District Attorney

+ Public Defender

+ I do not have the required experience in the above offices

05

Which classification(s) have you prepared and processed various legal documents, forms, and correspondence requiring knowledge of legal terminology?

Experience must have been gained while working for attorneys in the offices of the District Attorney, Public Defender, Alternate Public Defender, Child Support Services, or County Counsel.

Select all that apply.

+ Intermediate Typist-Clerk

+ Senior Typist-Clerk

+ Other Los Angeles County Clerical Classification

+ I do not have the required experience as an Intermediate Typist-Clerk or Senior Typist-Clerk

06

If you indicated that you have the above required experience, in questions #3 and #4 youMUSTprovideALLof the following:

+ Position/Title:

+ Employer:

+ Department/Division/Unit:

+ Address:

+ Name and Title of Supervisor:

+ Number of Hours Worked Per Week:

+ Date(s) of Employment related to the above experience:FROM (mm/dd/yr) - TO (mm/dd/yr)

+ Duties performed:

Please ensure the experience you claim should be consistent with the experience section listed on your application. If you do not have any experience in this area, please type"DOES NOT APPLY."Comments such as "see resume or application" will not be considered as a response. Failure to provideALLthe requested information above may result in disqualification of your application.

07

How many months of office clerical experience do you havein a private law firm or corporate law officepreparing and processing various legal documents, forms, and correspondence requiring knowledge of legal terminology?

+ Less than 6 months

+ 6 months to less than 12 months

+ 12 months to less than 18months

+ 18 months to less than 24 months

+ 24 months or more

+ I do not have the above experience

08

If you answered Yes, toQuestion 7, please describe your office clerical experience in a private law firm or corporate law office. PleaseprovideALLof the following:

+ Position/Title:

+ Employer:

+ Name of private law firm or corporate law office:

+ Address:

+ Name and Title of Supervisor:

+ Number of Hours Worked Per Week:

+ Date(s) of Employment related to the above experience:FROM (mm/dd/yr) - TO (mm/dd/yr)

+ Duties performed:

Please ensure the experience you claim should be consistent with the experience section listed on your application. If you do not have any experience in this area, please type"DOES NOT APPLY."Comments such as "see resume or application" will not be considered as a response. Failure to provideALLthe requested information above may result in disqualification of your application.

Required Question

Employer

County of Los Angeles

Address

**************

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

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