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Associate Director of Facilities

Reports to Senior Director of Operations

Salary Range:-$80- $85,000/year

Management: Yes

Exempt: Yes

Application review begins mid/late October 2024

ABOUT THE BCA:

A leading force in the city’s cultural community, Boston Center for the Arts has supported thousands of individual artists, small organizations, and performing arts companies, who add depth and dimension to the Boston arts ethos. Through residencies and programming, Boston Center for the Arts serves as an epicenter for an expanding cohort of artists working across all disciplines and has catalyzed careers by providing fertile ground for experimentation and artistic risk-taking. Boston Center for the Arts is committed to building a team that reflects the diversity of Greater Boston. People of color, members of the LGBTQ community, and people with disabilities are strongly encouraged to apply.

RACIAL EQUITY COMMITMENT:

Black Lives Matter. It is incumbent upon us to act accordingly and to identify those ways that we, as a leading cultural organization, can stop perpetuating pervasive and systemic white supremacist practices and lead through our actions. Boston Center for the Arts (BCA) is committed to doing the hard work of dismantling even the most subtle forms of white supremacy in our organization, in our practices, and in work, we do to help make Boston a place where ALL artists can live and thrive.

POSITION CONCEPT

Under the direction of the Senior Director of Operations, the Associate Director of Facilities is responsible for overseeing all facilities operations for the Boston Center for the Arts (BCA). The Associate Director of Facilities will oversee facility infrastructure, building systems and services, safety and security programs, building maintenance and modifications, management control systems, operating policy and procedures and facility. The Associate Director of Facilities is tasked with directing routine maintenance, delegating and responding to emergencies, managing risk, managing BCA maintenance technicians, managing contractors, and conducting site inspections. The Associate Director of Facilities collaborates to develop and implement all site policies, procedures, programs, and systems. This position works with the Senior Director of Operations to develop long and short-range maintenance planning. This individual must show maturity, leadership, and an ability to effectively communicate and follow the mission of BCA and the policies of BCA Leadership.

DUTIES AND RESPONSIBILITIES

The duties of this position include, but are not limited to, the following:

+ Provide oversight of facility infrastructure, building systems and services, safety and security programs, building maintenance and modifications, management control systems, operating policy and procedures and facility planning.

+ Coordinate large and small construction or renovation projects, including deferred maintenance projects, with architects and contractors.

+ Provide technical expertise regarding assigned functions; formulate and develop policies and procedures to ensure BCA facilities comply with state, community, and city laws and regulations.

+ Monitor the safety and cleanliness of the interior and exterior areas such as offices, venues, the outdoor plaza space, and Clarendon Street alley.

+ Supervise and delegate projects and tasks to facilities staff and other vendors, including the assignment of work and follow-through on the completion of work, maintaining day-to-day operations, routine inspection of common areas, scheduling of special projects, coordinating event needs, performing preventive maintenance work orders and scheduling these repairs.

+ Manage seasonal grounds work, including raking, sweeping, shoveling, and trimming.

+ Negotiate contracts with service providers, inspecting facilities to meet safety regulations, and coordinating renovations and updates.

+ Keep concise, accurate records for work performed and equipment purchased for the property utilizing BOX, our cloud content management system.

+ Create reports on maintenance, repairs, safety, compliance, and other occurrences for supervisors and related staff.

+ Fulfill and coordinate emergency on-call responsibilities in collaboration with BCA Maintenance Technician. Must have a current valid driver’s license and a reliable method of transportation to respond to such emergencies.

+ Maintain records of utility usage and investigate any inconsistencies in usage. Make energy-saving recommendations.

+ Maintain inventory of all maintenance equipment, tools, and parts belonging to BCA.

+ Collaborate with the Senior Director of Operations on budgeting for facilities needs.

+ Attend meetings and serve on teams as assigned.

+ Provide technical support to BCA staff and contractors.

+ Other duties as assigned.

QUALIFICATIONS

The successful candidate will possess most, if not all, of the following skills, experience, and attributes:

Knowledge and Experience

+ 5+ years in a Facilities Management role, preferably working in the non-profit sector and/or with historical buildings.

+ Proven effectiveness as a staff manager, including knowledge of professional development, performance appraisal, and equity, diversity, and inclusion practices.

+ Familiarity with construction practices and laws governing the construction, maintenance, and repair of historic and public buildings.

+ Excellent written and oral communication skills necessary for regular contact with professional peers, staff, patrons, contractors, and city officials.

+ Experience working in a collaborative environment.

+ Strong computer skills, including proficiency with  Microsoft Office Suite, Google Suite, Zoom/Google Meet, and CAD software.

+ Experience creating, organizing, and executing comprehensive facilities management plans.

Personal Qualities

+ Respects diverse perspectives.

+ A nimble, creative thinker with a proven ability to take the initiative and tackle complex challenges.

+ Very strong organizational skills.

+ Flexible, collaborative, and team-oriented.

+ Open to feedback.

While performing the duties of this job, the employee is required to stand, walk, sit, bend and stoop; use hands to operate objects, tools, and/or controls; reach with hands and arms; climb stairs; balance;  stoop, kneel, crouch and/or crawl; talk and/or hear; taste and/or smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The Employee must have the ability to work in outdoor and indoor work environments.

JOB STRUCTURE AND BENEFITS:

This position reports to the Senior Director of Operations. The salary range is $80,000- $85,000/year. This position is full-time, exempt. Occasional weekend and evening hours will be required. Boston Center for the Arts offers a comprehensive benefits package including 80% covered medical and dental insurance, an FSA plan, short-term disability, and a 403(b) retirement savings plan plus complimentary tickets to BCA and BCA partner events and performances. This position will be expected to report to the office five days a week.

APPLICATION

Please apply online at bostonarts.org (https://bostonarts.org/about/work-with-us/) under the Work With Us tab.

All staff are required to work in-person on-site at the BCA campus; there is no option for fully remote work. Additionally, it is a requirement for all staff to provide proof of COVID-19 vaccination and booster.

Boston Center for the Arts is an Equal Opportunity Employer. The BCA prohibits discrimination based upon an individual's age, ancestry, citizenship, color, creed, disability, ethnicity, marital status, national origin, race, religion, sex, gender, sexual orientation, veteran status, or any other characteristics protected by applicable federal, state or local law.

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