• Project Assistant

    Data-Mail (Newington, CT)


     

    WORK SCHEDULE: Monday-Friday 8:30 am - 5:00 pm

    SUMMARY

    To assist account directors, account executives and account managers in the day-to-day handling and maintenance of the mailing programs of assigned accounts. Provide administrative and professional secretarial support to the account services department.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    + Input data into CJM, process changes to job. May include setting up new customers.

    + Generate inventory, production count and other miscellaneous reports. Provide general follow-up assistance.

    + Follow-up on material leftovers: Assist AM in supplying customers with leftover balance reports. Attain material disposition. Write transportation orders.

    + Mailpiece preparation:

    + Process customer samples

    + Verify accuracy of production samples.

    + Prepare customer samples for approval

    + Assist in the preparation of internal production samples

    + Verify and file production QC pulls

    + Perform record keeping. Assist in sign-off preparation.

    + Assist in preparing postage requests, postal reports and scan 3602’s.

    + Prepare transportation orders to ship samples

    + Prepare PDF’s for clients.

     

    Assist Quote Team with scanning and filing.

     

    + Backup telephone function. Provide switchboard/receptionist relief.

    + Make hospitality arrangements, as required.

    + Perform all duties in a confidential and professional manner.

    + Complete special projects, as required.

    + Comply with company rules and regulations.

    + Maintain confidentiality of company-sensitive data.

    + Implement a commitment to quality philosophy and recommend methods and procedures to reduce cost and/or improve operating efficiency of the department.

    + Keep manager/supervisor informed of activities and situations that will impact the achievement of corporate or department goals and objectives.

    + Perform other related duties as required to achieve the goals and objectives of the department and company.

    EDUCATION/EXPERIENCE

    + Associates degree plus 1-2 years of experience in a clerical position or equivalent experience

    COMPETENCIES

    + Team oriented

    + Detail oriented

    + Excellent verbal and written communication skills

    + Proficiency in Microsoft Office Word, Excel and Power Point

    + Knowledge of word processing software

    + Excellent organizational skills