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Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

Job Description

Campus School at Boston College is a private, publicly funded special education day school within the Lynch School of Education and Human Development on the Boston College campus. The Campus School educates students ages 3-22 with extensive support needs, including complex medical needs.

The Campus School Administrative Assistant supports the Program Director, Assistant Director and Business Manager to prioritize and manage all administrative requirements of the Campus School.

PRIMARY DUTIES AND RESPONSIBILITIES

Responsible for scheduling all IEPs under the direction of the Assistant Program Director

Responsible for maintaining the IEP and progress report calendar and informing all teams of IEPs scheduled and/or postponed and rescheduled

Responsible for producing IEP documentation through Frontline under the direction of the Assistant Program Director

Responsible for updating and maintaining student and staff documents, including but not limited to: intake forms, transportation lists, staff lists, student lists, district liaison lists, and Frontline documentation

Maintain MCAS grade requirements/student grade levels/ages/SASIDs document

Coordinate with the Director and Assistant Director for planning and setting up meetings and events including ordering of food/supplies and ensuring the upkeep of the public areas of school

Maintain a database of employee state mandated training

Organize and process CORI records and attend CORI trainings

Maintenance of student attendance records and monthly submittal of attendance, medicaid and billing

Coordination with Business Manager on tuition/donation deposits, PCard reconciliation,

Responsible for the day-to-day operation of the Main Office, including but not limited to: answering telephones, assisting in the event of an emergency, coordinating student arrival/dismissal, greeting visitors, management and ordering office supplies, office equipment maintenance, submitting work orders, mail distribution, monitoring and delegation of [email protected] general email box, updating lobby display screen, and any other tasks given by the Director, Assistant Program Director, or Business Manager

Maintain Campus School Google calendar, entering annual calendar and events organized through Main Office

Support the mission of Campus School

Requirements

REQUIRED KNOWLEDGE AND EXPERIENCE

Three years of previous administrative support experience preferred

Experience with the IEP process preferred

Google Drive, Powerpoint, and Canva experience preferred

Skills/Abilities/Competencies

Excellent Communication Skills

Excellent Organizational Skills

Excellent Interpersonal Skills

Excellent Problem Solving Ability

Ability to multitask

Ability to work as part of a team

Ability to work with individuals from diverse backgrounds

Ability to respond effectively in emergency situations

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

+ Tuition remission for Employees

+ Tuition remission for Spouses and Children who meet eligibility requirements

+ Generous Medical, Dental, and Vision Insurance

+ Low-Cost Life Insurance

+ Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

+ Paid Holidays Annually

+ Generous Sick and Vacation Pay

+ Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .