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Executive Assistant- CBRE Investment Management

Job ID

213764

Posted

04-Apr-2025

Service line

REI Segment

Role type

Full-time

Areas of Interest

Investment Management

Location(s)

New York City - New York - United States of America

About the Role:

As a CBRE Executive Assistant, you will provide support for business operations by conducting research, updating, and maintaining databases, preparing company forms, and maintaining confidential files.

This job is part of the Administrative Services job function. As an Executive Assistant, you will play a critical role in providing high-level administrative support. You will be responsible for managing their busy schedules, coordinating meetings and events, handling confidential information, and ensuring the efficient operation of their offices.

What You’ll Do:

+ Calendar Management: Proactively manage and prioritize the calendars of the CIO and President, scheduling meetings, appointments, and travel arrangements.

+ Communication: Serve as the primary point of contact between the executives and internal/external stakeholders, screening and directing inquiries as appropriate.

+ Meeting Coordination: Organize and coordinate meetings, conferences, and events, including preparing agendas, materials, and meeting minutes.

+ Travel Arrangements: Make travel arrangements, including flights, accommodations, and itineraries, to ensure efficient and stress-free travel for the executives.

+ Document Management: Prepare and edit documents, reports, and presentations with a high degree of accuracy and attention to detail.

+ Expense Management: Track and manage expense reports for the executives, ensuring compliance with company policies.

+ Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism.

+ Project Support: Assist in various projects and initiatives, providing research, data analysis, and administrative support as needed.

What You’ll Need:

+ Proven experience as an executive assistant or similar role, preferably supporting C-level executives.

+ Exceptional organizational and time management skills.

+ Strong written and verbal communication skills.

+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Discretion and integrity in handling confidential information.

+ Ability to work independently and prioritize tasks effectively.

+ A proactive and adaptable mindset.

+ Ability to work in the office 4 days per week.

\#INDSJ

\#CBREIM

CBRE Investment Management carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for this position is $115,000 annually and the maximum salary for the position is $125,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates may also be eligible for a discretionary bonus based on CBRE IM’s applicable benefit program.

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)