• Senior Coordinator, Special Events

    Kelsey-Seybold Clinic (Houston, TX)


    Responsibilities

    The Senior Coordinator, Special Events is responsible for supporting the planning, coordination, and execution of events across all Kelsey-Seybold sales channels. This position will play a key role in ensuring seamless event logistics, providing administrative support, and executing smaller-scale events that support brand awareness and sales goals. The role works closely with their manager, the SVP of Sales, and cross-functional teams to deliver exceptional event experiences that enhance Kelsey-Seybold’s presence in the community and among key stakeholders.

     

    • Assist in the planning, coordination, and execution of sales-driven events, including community outreach events, grassroots initiatives, internal events, and smaller- scale activations.

    • Manage event logistics, including securing venues, coordinating vendors, ordering supplies, and managing event set-up and breakdown.

    • Provide administrative support for the Events & Strategic Partnerships team, including calendar management, meeting coordination, expense tracking, and documentation.

    • Prepare event materials, registration lists, signage, promotional items, and post-event reports.

    • Collaborate with internal stakeholders, external vendors, and community partners to ensure successful event execution.

    • Support the tracking and reporting of event metrics and performance outcomes.

    • Maintain inventory of event-related supplies and promotional materials.

    • Ensure all events reflect Kelsey-Seybold brand standards and comply with company policies and compliance regulations.

     

    Job Title: Senior Coordinator, Special Events

     

    Department:** **Sales Operations

     

    Job Type: Full Time

     

    Salary Range: $71,604 - $88,452 (Pay is based on several factors including but not limited to education, work experience, certifications, etc.)

    Qualifications

    Education

    Required: Associate’s or Bachelor’s degree in Marketing, Communications, Business, Hospitality, or a related

     

    field or equivalent work experience.

     

    Preferred: N/A

    Experience

    Required: 3+ years of experience in event planning, event coordination, or administrative support roles.

     

    Preferred: Experience working in healthcare, insurance, or a corporate event environment is a plus but not

     

    required.

     

    License(s)

     

    Required: Valid Texas Driver’s License

     

    Preferred: N/A

     

    Special Skills

     

    Required: Strong organizational and multitasking skills with attention to detail.

     

    Preferred: Bilingual (Spanish or other languages) is a plus.

     

    Other

     

    Required: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

     

    Excellent communication and interpersonal skills.

     

    Ability to work flexible hours, including occasional evenings and weekends for events.

     

    Ability to manage multiple priorities and deadlines in a fast-paced environment

     

    Preferred: Familiarity with CRM and event management software.

     

    **Working Environment:** Office

     

    About Us

     

    Start your career journey and become a part of a community of renowned Healthcare professionals. Kelsey-Seybold Clinic is Houston’s fastest growing, multispecialty organization with more than 40 premier locations and over 65 specialties. Our clinics are comprised of more than 600 physicians and as we continue to grow, our focus is providing quality patient care by adding to our team of clinical and non-clinical professionals that work together in a convenient, coordinated, and collaborative manner. Enjoy the rewards of a successful career while maintaining a work/life balance by joining our team today and changing the way health cares.

     

    Why Kelsey-Seybold Clinic?

     

    + Medical, Vision, and Dental

    + Tuition Reimbursement

    + Company Matching 401K

    + Employee Reward and Recognition Program

    + Paid time off for vacation, sick, and holidays

    + Employee Assistance Program

    + Continuing Medical Education allowance

     

    Kelsey-Seybold Clinic strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by organizational policy or by federal, state, or local laws unless such distinction is required by law. Kelsey-Seybold is a VEVRAA Federal Contractor and desires priority referrals of protected veterans.