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Details

**Open Date** 04/01/2025

**Requisition Number** PRN41537B

**Job Title** Manager, Administrative

**Working Title** Administrative Manager

**Job Grade** E

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Monday to Friday, 8:00 a.m. to 5:00 p.m.

**VP Area** Academic Affairs

**Department** 00159 - School of Architecture

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $60,000 to $64,000 Depending on Experience

**Close Date** 05/15/2025

**Priority Review Date (Note - Posting may close at any time)** 04/20/2025

Job Summary

Provides tactical management control of, and responsibility for an academic unit, including the functions of planning, directing, staffing, budgeting and making day-to-day business operating decisions.

Candidates with limited experience may be considered for the Administrative Officer position, but our priority is to get qualified and experienced candidates for the Administrative Manager role in the school.

Responsibilities

+ Handles the administrative matters of day-to-day operations and procedures, and events of the department and its associated programs

+ Assists with the development of department budgets and schedules

+ Maintains and monitoring accounts, budgets, and expenditures of the department

+ Processes and implements human resource management tasks for departmental faculty, staff, and students

+ Handles payroll for the department

+ Collects, organizes, and analyzes data for specialized reports (e.g., accreditation)

+ Monitors students’ academic progression and graduation, and maintains student and alumni records

+ Coordinates purchasing activities, document control, and account coding for financial transactions and oversees the maintenance of departmental records

+ Provides administrative support to the department chair and the program directors

+ Facilitates cooperative and collaborative community and institutional relationships.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required.

Master’s degree in a related area may be preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

+ Experience with the management of student records, scheduling.

+ Proficiency in document creation and archiving.

+ Experience with RPT processes.

+ Knowledge of University systems, including CLSS , PeopleSoft, UShop, Concur, eForms, KRONOS , Interfolio, etc.

**Type** Benefited Staff

Special Instructions Summary

Applicants who apply by **April 15th** will be given priority review.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.