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ESSENTIAL DUTIES AND RESPONSIBILITIES

The Payroll Administrator will work closely with the Director of Payroll and the Payroll team to ensure employees’ records are up to date. Payroll administrator duties and responsibilities include:

Department Administration

+ Review and update all new hires, terminations and department changes in payroll systems.

+ Work with Human Resources to provide income verification, sick time and vacation accruals for claims and income verification, vacation and sick time accruals to employees.

+ Work with Program Directors to resolve timecard adjustments for entries in payroll systems.

+ Record payroll expenses into YARDI ledger accounts.

+ Prepare Payroll GL templates and upload GL files to YARDI.

+ Reconcile numbers in YARDI to prepare for Month End Closing.

+ Liaison with payroll systems representatives regarding payroll issues.

+ Prepare invoices and enter into YARDI Accounts Payable module fringe benefits payments.

+ Maintain Vacation and sick accrual balances for all staff.

+ Cross train on payroll functions.

+ Special Projects as Assigned.

Payroll Process

+ Preparing pre-processing payroll reports.

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+ Reviewing timesheets submitted by supervisors for accuracy.

+ Identifying payroll processing errors and making appropriate corrections in a timely manner.

Reporting and Auditing

+ Working with government agencies, benefit providers, auditors and/or other staff to resolve payroll related issues and provide requested information for the audit and billing purposes.

Compliance

+ Monitoring & ensuring compliance with local, state and federal law regulations as related to Payroll functions.

+ Maintaining union contracts compliance at all times; regularly review salary rate schedule and provide changes required to the Director of Payroll and Benefit Tax Compliance

COMPETENCIES

+ Strong analytical, organizational and communication skills.

+ Ability to adapt to pressure, work independently, proficiently, efficiently and must be able to meet deadlines.

+ Detail oriented.

+ Ability to successfully manage multiple relationships.

+ Working knowledge of Sandata, Paycom payroll systems preferred.

+ Microsoft Excel skill required, with experience in using pivot tables and VLOOKUP’s.

+ Bilingual: Spanish and English a plus.

EDUCATION EXPERIENCE

+ Bachelor's degree in Finance, Accounting, or Business Management, or the equivalent coursework in a related specialized field;

+ Minimum two years payroll processing experience.

Qualifications

COMPETENCIES

+  Proficient with Excel and other software programs.

+ Strong analytical, organizational and communication skills.

+ Ability to adapt to pressure, work independently, proficiently, efficiently and must be able to meet deadlines.

EDUCATION EXPERIENCE

+ Bachelor’s Degree in accounting or related field.

+ Minimum two years financial and/or bookkeeping experience.