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Job Title

University Records Manager

Agency

Texas A&M University

Department

Libraries

Proposed Minimum Salary

$5,241.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of the Job

Are you detail-oriented and passionate about records management? Texas A&M University is hiring a University Records Manager.

In this role, you will develop and implement policies and procedures for Texas A&M University’s records management program, ensuring compliance with Texas A&M University System policies and the Texas Government Code. You will design and lead a comprehensive records management training program to support university personnel in effectively managing records throughout their lifecycle. Collaborating with administrative and academic offices, you will oversee proper records scheduling, conduct records surveys, and monitor compliance. Additionally, you will lead and support records management efforts across all campuses, building relationships to promote best practices and enhance university-wide awareness of proper records handling, retention, and disposition for both electronic and paper records. Your expertise will be instrumental in providing guidance on records administration, creation, and maintenance across all formats while ensuring adherence to university policies and federal and state laws.

If you have a keen eye for detail and a passion for maintaining organized and compliant records, we invite you to apply and make a difference at Texas A&M University!

This position is located on our College Station, TX campus. The selected candidate will be expected to work in-person.

Opportunities to Contribute

+ Manage the Texas A&M University Records Management Program and the University Records Center.

+ Develop, update, implement, and monitor procedures to ensure the records management program runs smoothly, providing secure and easy access to records.

+ Work with Records Analysts to analyze and research records with university departments.

+ Develop and monitor auditing processes to ensure university-wide compliance with records management procedures.

+ Coordinate with University Archives staff to transfer permanent records to the archives.

+ Maintain an effective and adaptive training program for university personnel.

+ Create and share records management guidelines and training materials.

+ Answer records management reference requests

+ In partnership with system and campus units–such as Texas A&M University System Records Management Officer (RMO), System Legal Counsel, and other TAMU System agencies–assist in the development of policies and procedures related to records management.

+ Builds and maintains relationships with campus partners to ensure proper records scheduling.

+ Engages in professional development and scholarly activities to bring new ideas and technologies to the program.

Qualifications

+ Master's degree in library science or equivalent combination of education and experience.

+ Knowledge of academic library functions.

+ Ability to work in a climate-controlled environment.

A well-qualified candidate will also possess:

+ Three years of experience in managing records for state agencies, local governments, institutions, or corporations.

+ Experience leading workshops and training programs on records management.

+ Experience managing records at a university or college setting.

+ Experience with electronic records systems like Microsoft SharePoint, Microsoft 365, and Laserfiche.

+ Certification as an ICRM’s Certified Records Manager (CRM) or Certified Records Analyst (CRA), or Information Governance Professional (IGP).

+ Knowledge of current trends and legal requirements for records management and handling inactive records.

+ Understanding of laws and ethics related to public records management.

+ Proven skill at collaborating in a team environment and working independently.

+ Ability to explain complex records management issues to different groups within the organization.

+ Ability to develop and deliver user-oriented services to stakeholders.

+ Familiarity with issues involving information security.

+ Ability to work in a dynamic environment, take initiative, and make independent decisions.

Salary: $62,900.00 with an additional $3,000.000 stipend for professional development. Hours: Must be able to work 8:00am – 5:00pm Monday through Friday.

What You Need to Do

Apply! Submit a resume/cv and cover letter. These documents will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

The Libraries are the indispensable hub of discovery, learning and creativity with the teaching and research that goes on in the colleges and academic departments. We offer rich and extraordinary collections at the University Libraries. The Libraries’ resources and services enable and support the University missions of teaching, research, and service. Learn more about our various libraries at https://library.tamu.edu

+ Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days of annual paid holidays

+ Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

+ Automatic enrollment in the Teacher Retirement System of Texas

+ Health and Wellness: Free exercise programs and release time

+ Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance for completing a degree while a Texas A&M employee

+ Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.