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Scheduling Manager

Work type: Officer of Administration

Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Business Administration/Management, Planning/Project Management

Department: Erb Memorial Union

Appointment Type and Duration: Regular, Ongoing

Salary: $55,000 - $60,000 per year

Compensation Band: OS-OA05-Fiscal Year 2024-2025

FTE: 1.0

Application Review Begins

April 21, 2025; position open until filled

Special Instructions to Applicants

Please submit a cover letter and resume.

Department Summary

The Erb Memorial Union (EMU) is a department of the Division of Student Life. The EMU is a multifaceted auxiliary service that employs over 90 professional staff and 250 student staff, and serves over 15 thousand daily users during the academic year. The EMU welcomes students, faculty, staff, the community and visitors to campus, and its mission is to provide learning experiences and opportunities for personal growth in an open, inclusive, and resource-rich community where students and staff collaborate to inspire and sustain extraordinary programs and services that promote diversity and social interaction. The EMU is student centered and is operated in collaboration with a student Board, who are actively involved in determining the character and scope of the department and approve the budget recommendations of all EMU services and programs.

Position Summary

EMU Scheduling and Event Services facilitates planning and support for non-academic use of University facilities and outdoor space on campus. The team also provides services and equipment for a wide variety of cultural, educational, and recreational activities, enabling campus and community organizations to produce successful events. Services are available to student organizations, student groups, University departments and programs, and other non-affiliated groups holding events on the UO campus.

The Scheduling Manager reports to the Director of UO Scheduling and Event Services, and is responsible for oversight of all scheduling and office functions; the financial management for this component of the unit; hiring, discipline, training and supervision of classified and student staff working in the Scheduling office; handling complex customer issues; and coordinating with the Event Services Manager.

EMU Scheduling and Event Services is committed to providing a positive environment with knowledgeable and helpful personnel dedicated to principles of flexibility, clear communication and excellent customer service, and relies heavily on student staff to carry out its mission. Student learning opportunities include training in workplace skills (e.g., time management, contributing as a team member and respectful interactions with colleagues and consumers), scheduling software, planning and organizational skills, problem-solving and adjusting venues to accommodate the diverse values and expectations of consumers clients, and the Scheduling Manager position provides a unique opportunity to supervise and mentor student developing these skills.

Minimum Requirements

• Three years of relevant professional experience.

• Experience with financial management.

Professional Competencies

• Excellent organizational skills.

• Ability to work effectively with diverse populations.

• Ability to work independently and make appropriate decisions.

• Proven collaboration skills.

• Highly proficient communication skills.

• Familiarity with current web-based technology.

Preferred Qualifications

• Experience coordinating/advising/supervising professional and student staff.

• Experience in higher education.

• Experience using EMS or other scheduling software.

• Bachelor's degree in relevant field.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttps://hr.uoregon.edu/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us [email protected] 541-346-5112.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listedhere (https://investigations.uoregon.edu/reporting) .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

Advertised: April 7, 2025 Pacific Daylight Time

Applications close: