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PRODUCTION MANAGER

Job Details

Job Location

Legal Address San Diego Theatres - San Diego, CA

Position Type

Full Time

Description

The hiring pay range for Production Manager: $79,520 - $99,400 annual salary.

SUMMARY

The Production Manager will effectively coordinate all aspects of production-related needs at the Civic and Balboa Theatres, ensuring a safe and enjoyable experience for all internal and external guests. They act as the key contact for production staff, union crews, as well as clients, vendors and partners. This coordination includes but is not limited to, advancement of all events, fulfilling the requirements of artists, promoters, and clients; maintenance of the stage, production operations, and house equipment; assigned capital projects and oversight; and management of union contracts and employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

+ Organize, communicate, and manage the daily requests and needs of visiting productions to ensure they are satisfied and that the San Diego Theatres staff stays informed of their needs. Generate and provide supporting documents for settlement.

+ Advance events booked at the Civic and Balboa Theatres. This includes, but is not limited to, phone, email, ordering and generating information necessary in advance of the show arrival. Determine venue and production needs, requirements, and schedules.

+ Distribute event related information throughout the organization through developed channels.

+ Attend and participate in the Events360 meeting on a weekly basis to develop strong working relationships across the organization, and review event-related details with SDT departments.

+ Oversee the stage and stage operations pertaining to maintenance of house equipment, service contracts, and determining work calls. This includes setting project needs, working with vendors, and follow through to completion, as well as day-to-day maintenance of the backstage space.

+ Provide timely estimates for prospective events, as requested by the Director of Production.

+ Maintain expert level of understanding of the Collective Bargaining Agreements (CBA) with IATSE 122 for the Civic and Balboa Theatres as far as intention, interpretation, and implementation.

+ Manage IATSE 122 Stagehands by overseeing their schedules, breaks, crew reductions during calls, and monitoring concerns by communicating with the House crews, Union Leadership, visiting productions, and SDT Production staff. Generate appropriate documentation as needed.

+ Review completed event/performance payroll for accuracy with labor in accordance with the Union contracts and work rules. Approve changes to final versions necessary for event settlement.

+ Assist the Production staff and assign tasks such as the creation of event folders, scheduling items, and organizational projects.

+ Work with Director of Production to provide necessary training to Production staff and crews.

+ Perform workplace safety audits and ensure workplace safety training.

+ Create and maintain an inventory of in-house theatrical equipment to assist with organization and budgeting.

+ Coordinate with the Director of Production in the preparation of proposed budgets and oversight throughout the year.

+ Assist in carrying out policies, procedures and guidelines and promptly advise Director of Production and the Executive team of conflicts or inappropriate actions.

+ Other duties as assigned.

REQUIREMENTS

+ Strong leadership skills that prioritize quality decision-making, cross-departmental collaboration, ownership and results.

+ Strong interpersonal skills, with the ability to diplomatically and tactfully resolve difficult and sensitive situations.

+ Possess exceptional ethics, honesty, and integrity as well as complete respect for confidentiality and the appropriateness of communication.

+ Ability to handle client interaction and communication with the utmost professionalism.

+ Strong knowledge of the elements of production and the operation of theatrical facility and equipment.

+ Ability to manage fiscal and staffing requirements for the Production Division.

+ Ability and expectation to work irregular hours, nights, weekends, holidays, and long hours as necessary.

+ Expert ability to read, interpret and create documents such as safety rules, operating and maintenance instructions, and procedure manuals. Expert ability to write reports, correspondence, and other business-related documents.

+ Proficiency in the Microsoft Suite of tools. Office365, Microsoft Teams and SharePoint skills a plus.

+ Ability to use Auto CAD a plus.

+ Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

+ Ability to solve multiple problems involving varying situations in a fast-paced environment.

EDUCATION and/or EXPERIENCE

+ Bachelor’s degree in hospitality, Technical Theater, event management, sports management, or related field, or equivalent combination of education and experience. Graduate level degree and professional certifications a plus.

+ Five (5) years’ experience managing live events.

+ Three (3) years’ experience managing contracted labor.

LANGUAGE SKILLS

+ Ability to communicate concisely in the English language. Bilingual (all languages) a plus.

+ Ability to speak effectively in front of groups.

+ Ability to read and interpret documents.

SUPERVISORY RESPONSIBILITIES

This position provides leadership of the Production division’s staff. Provides oversight of members of the IATSE Local 122 stagehands. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and overseeing of training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing safety concerns, complaints and resolving problems.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

When performing the duties of this position, the employee is regularly required to:

+ The employee must be able to speak and hear with or without a hearing assistance device.

+ Modulate voice for effective communication

+ Climb steps repeatedly

+ Descend/ascend ramps and inclines/declines

+ Stand for long periods of time.

+ Work in a fast-paced, busy environment with environmental conditions such as noise, heights, dark/dim/absence of lighting.

+ Use hands to press, finger, handle and feel tools or objects, reach with hands and arms, talk and hear.

+ Ability to bend, stretch, reach and kneel.

+ Ability to lift, hold, and move 25lbs.

+ Must be able to open theater doors repeatedly throughout shift.

+ Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Job operates in a mixed office and working stage environment.

+ Occasional exposure to fumes or airborne particles

+ Moderate to loud noise level during certain events. Ear/hearing protection will be provided if necessary.

+ Work area is frequently dark, with frequent exposure to bright theatrical lighting

IN-HOUSE TRAINING REQUIREMENTS

Critical: Sexual Harassment Awareness (Manager), Bravo Orientation, First Aid/CPR

Normal: Assisted Listening Device Training, Back of House Situational Awareness Training, Trained Crowd Manager