"Alerted.org

Senior Manager, Accounts Payable

Hauppauge, NY (http://maps.google.com/maps?q=165+Oser+Ave+Hauppauge+NY+USA+11788)

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Description

Position Summary:

The Senior Manager of Accounts Payable is responsible for overseeing day-to-day accounts payable operations, ensuring timely and accurate processing of payments.

Responsibilities:Responsibilities include, but are not limited to:

+ Supervise and manage day-to-day activities of accounts payable department staff, providing coaching and feedback on performance.

+ Oversee the three-way matching process for accounts payable invoices, receipts, and purchase orders.

+ Develop and maintain accounts payable payment schedules (wires, checks, and credit cards) for review and execution.

+ Act as the primary point of contact for vendor inquiries, resolving payment discrepancies and maintaining strong relationships.

+ Reconcile credit card transactions, account statements, overhead invoices, and expense reports.

+ Manage and maintain accounts payable aging reports, vendor files, and electronic and physical financial records as needed.

+ Prepare, process and mail and/or wire payments.

+ Investigate all vendor debit memos and invoice discrepancies.

+ Review and approve vendor statements, researching all variances.

+ Ensure compliance with company policies, accounting standards, and regulatory requirements.

+ Set and monitor key performance indicators (KPIs) to measure team effectiveness and address areas for improvement.

+ Lead accounts payable-related projects.

+ Collaborate with other departments to streamline invoice approval processes and ensure proper documentation.

+ Other responsibilities as assigned by Senior Management.

Requirements

Education and Experience:

+ Associate degree in accounting or related field.

+ 7+ years of experience working in all areas of accounts payable; including 3+ years managing an accounts payable team.

+ Proven experience managing vendor payments in manufacturing, distribution, or wholesale industries (pharmaceutical industry experience preferred).

Skills, Knowledge, and Abilities:

+ Ability to communicate effectively with vendors and interact with all levels of in-house personnel.

+ Ability to manage changing priorities and deadlines and give directions concisely.

+ Excellent attention to detail, organization, driving results and process improvements.

+ Proficient in using MS Office programs, specifically Excel and Word.

+ Familiarity with ERP systems and other financial software.

Physical Demands:

+ Required to use hands to operate computer controls.

+ May be required to stoop, kneel, crouch, stand, bend, sit, talk, hear, or walk for long periods. The employee may lift and/or move up to 50 lbs.

+ Specific vision abilities required include close vision, ability to focus.

Work Environment:

+ Required to be present in the office to provide immediate supervision to direct reports, and collaborate with directors, peers, and other departments daily.

+ Potential to move between production operations sites/areas and local geographic region to complete job functions.

+ Hours/Travel maybe subject to changed based on management/company discretion.

Supervisory Responsibilities:

+ Manage accounts payable staff.

Personal Protective Equipment or Attire Required for Position:

+ As needed.

Pay Range:

$100,000 - $110,000 per year