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SENIOR SECRETARY III / EMERGENCY APPOINTMENT HOMELESSNESS

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SENIOR SECRETARY III / EMERGENCY APPOINTMENT HOMELESSNESS

Salary

$62,439.36 - $84,131.04 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

PH2102A-EA

Department

PUBLIC HEALTH

Opening Date

04/02/2024

+ Description

+ Benefits

+ Questions

Position/Program Information

TYPE OF RECRUITMENT:

OPEN COMPETITIVE - EMERGENCY

FILING DATE:

Wednesday, April 3, 2024 at 8:30 a.m.,Pacific Time (PT)

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

No out-of-class experience will be accepted.

EXAM NUMBER:

PH2102A-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The County of Los Angeles Department of Public Health is seeking qualified candidates to fill emergency Senior Secretary III vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary III .

DEFINITION:

Acts as secretary to the head of a major division in a large and complex County department.

CLASSIFICATION STANDARDS:

All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served. Typically, positions allocable to this class provide full-time secretarial assistance to the head of a major division or a minor branch in a large and complex County department having 1,000 or more employees and characterized by the professional or technical nature of work performed, or major protective or recreational services provided. In Health Services, this includes the head of a major nursing or administrative division in a large and complex hospital, comprehensive ambulatory health or rehabilitation center, major program or staff division under a central headquarters deputy director, or a division allocated on a Countywide basis.

Essential Job Functions

Replies to both verbal and written communication.

Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor.

Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor.

Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence.

Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions.

Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office.

Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request.

Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.

Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments.

Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures.

Supervises lower-level clerical staff.

Requirements

MINIMUM REQUIREMENTS:

Option I:One year of highly responsible secretarial experience at the level of Los Angeles County's class* of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II.

Option II:Two years of responsible secretarial experience at the level of Los Angeles County's class* of Secretary I or Secretary II.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

OTHER REQUIREMENTS:

Typing Rate: 40 net words per minute.

IMPORTANT TYPING TEST INFORMATION:

The following candidates are NOT required to take the County typing test :

+ Those candidates who currently hold or have held a typing position that requires 40 words per minute in the service of the County of Los Angeles.

OR

+ Those candidates who have taken and passed a Los Angeles County typing performance test of 40 works per minute administered by a County Department. Passing scores on record with the Department of Human Resources will be transferred automatically. Applicants who have met the typing requirement in another department must attach a copy of their typing certificate to their application at the time of filing or email [email protected] within fifteen (15) calendar days from the last day of fling.

Applicants MUS T apply to the "TYPING TEST - SCORE BANKING ONLY " bulletin. You will be invited to take a time typing test designed to measure speed and accuracy in typing. Typing performance test results from this examination will be used for this Senior Secretary III (PH2102A-EA) exam , which requires proficiency at 40 words per minute. To apply, please copy and past the URL to the address bar of the web browser OR click on the link below:

URL: https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=typing%20bank&pagetype=jobOpportunitiesJobs

Please note it is recommended to apply to the TYPING TEST - SCORE BANKING ONLY (https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=typing%20bank&pagetype=jobOpportunitiesJobs) job bulletin as soon as possible as the job bulletin may close at any time without prior notification and you will no longer be able to apply for the typing test and may be rejected for this exam.

TESTING ACCOMMODATION:

If you require an accommodation to fairly compete in any part of theTYPING TEST - SCORE-BANKING ONLYassessment process, let the Department of Human Resources (DHR) know by contacting the Testing Accommodations Coordinator [email protected]. You will be required to complete the Request for Reasonable Accommodation form (https://hr.lacounty.gov/wp-content/uploads/2019/11/Request-for-Reasonable-Accommodation-Form.pdf) as well as provide supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact DHR, the sooner they can respond to your request and keep you moving through the process.

SPECIAL REQUIREMENT INFORMATION:

*Experience at the level of the Los Angeles County classes listed in the Minimum Requirements are defined as follows:

+ Secretary III: Functions as secretary to either (1) the head of a major section in a large and complex County department, (2) the head of a minor section in Health Services, (3) the head of a major unit in either (a) a department headed by an elective official of the County of Los Angeles, (b) a department headed by an appointive official who provides immediate advisory services to the Board of Supervisors, or (c) the Department of the Public Defender.

+ Secretary IV: Functions as secretary to the head of a major section in a very large and complex County department.

+ Senior Secretary I: Acts as secretary to the head of a major division in a small County department.

+ Senior Secretary II: Acts as secretary to the head of a major division in a medium-sized County department.

+ Secretary I: Functions as secretary to either (1) the head of a major section in a small County department, or (2) the head of a major unit in a large and complex County department.

+ Secretary II: Functions as secretary to either (1) the head of a major section in a medium-sized County department or (2) the head of a major unit in a very large and complex County department.

Additional Information

No out-of-class experience will be accepted.

EXAMINATION CONTENT:

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

_______________________________________________________________

Application and Filing Information

HOW TO APPLY:

Applications must be filed ONLINE ONLY and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Applicants are required to complete and submit an online Los Angeles County Employment Application AND Supplemental Questionnaire in order to be considered for this examination. Paper applications, resumes, or any unsolicited documents will not be accepted in lieu of completing the online application and Supplemental Questionnaire. Application filing may be suspended at any time without advance notice.

Many important notifications will be sent electronically to the email address provided on the

application, so it is important that you provide a valid email address. Please add [email protected] as well as [email protected], and [email protected] to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance of the 5:00 p.m. PT deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER:

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Check the website for updated information athttps://lacountylibrary.org.

FAIR CHANCE EMPLOYER:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

DO NOT SHARE USER ID AND PASSWORD:

All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact Name: Exam Analyst

Department Contact Phone:(213) 684-8726

Department Contact E-mail: [email protected]

Exam Number: PH2102A-EA

California Relay Services Phone:(800) 735-2922

ADA Coordinator Phone: (844) 914-1006

Teletype Phone:(800) 899-4099

Alternate Teletype Phone: (800) 897-0077

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. Please be as specific as possible and include all information as requested. Please do not use "see resume and application", for this is not acceptable and credit will not be given. Please note that all information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

+ Yes, I understand the above information and instructions

02

This position works to support the County's response to the homelessness emergency.

+ Yes, I understand and am willing to perform all necessary work duties.

03

Which of the following best describes your qualifications for this examination:

+ Option I: One year of highly responsible secretarial experience at the level of Los Angeles County's class* of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II

+ Option II: Two years of responsible secretarial experience at the level of Los Angeles County's class* of Secretary I or Secretary II

+ I do not have any of the required options.

04

OPTION I EXPERIENCE REQUIREMENT:

Please describe in detailyour experience in a highly responsible secretarial role at the level of Los Angeles County's class* of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II

If you do not have this experience please indicate "Not Applicable".

NOTE:Foreach experienceplease indicate the following information:

+ 1.Name and Address of Employer

+ 2.Position/Title Held

+ 3.Date From: (MM/YYYY), Date To: (MM/YYYY)

+ 4.Hours worked per week

+ 5.Describe experience in detail

05

OPTION II EXPERIENCE REQUIREMENT:

Please describe in detailyour experience in a responsible secretarial role at the level of Los Angeles County's class* of Secretary I or Secretary II

If you do not have this experience please indicate "Not Applicable".

NOTE:Foreach experienceplease indicate the following information:

+ 1.Name and Address of Employer

+ 2.Position/Title Held

+ 3.Date From: (MM/YYYY), Date To: (MM/YYYY)

+ 4.Hours worked per week

+ 5.Describe experience in detail

06

TYPING REQUIREMENT:Ability to type at the rate of 40 net words per minute.

To apply to the "TYPING TEST - SCORE-BANKING ONLY" job bulletin, please copy and paste the URL to the address bar of a web browser OR click the link below:

URL:https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=Typing%20Test&pagetype=jobOpportunitiesJobs

PLEASE NOTE: IT IS RECOMMENDED TO APPLY TO THE "TYPING TEST - SCORE-BANKING ONLY" JOB BULLETIN AS SOON AS POSSIBLE AS THE JOB BULLETIN MAY CLOSE AT ANY TIME WITHOUT PRIOR NOTIFICATION. IF YOU FAIL TO APPLY BEFORE THE TYPING TEST CLOSES, YOUR APPLICATION MAY BE REJECTED FOR THIS EXAMINATION.

+ I am currently holding or have held a typing position with the required words per minute in the service of the County of Los Angeles.

+ I have attached a copy of my Los Angeles County Department typing certificate to the application or will email it to [email protected] within fifteen (15) calendar days from application submission.

+ I will apply to the "TYPING TEST - SCORE-BANKING ONLY" job bulletin.

Required Question

Employer

County of Los Angeles

Address

**************

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

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