• Administrative Specialist

    Three Saints Bay (Aliso Viejo, CA)


    Administrative Specialist - Aliso Viejo (4836)

     

    Location

    Aliso Viejo, CA

     

    Job Code

    4836

     

    \# of Openings

    1

     

    Eagle Harbor LLC,** a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking an **Administrative Specialist** to join our Team in **Aliso Viejo, CA

    Position Responsibilities:

    + Liaise with internal teams within the FOF PMO and external stakeholders such as OFAM, OSF, GSA, OFO, OIT and F&LD

    + Perform TRIRIGA data validation, edits, and opportunity and project updates to include supporting requirements maturation from MCACONs to Opportunities to Projects

    + Coordinate submission of electronic Funding Determination Tool (eFDT) submissions by all PMs

    + Manage and review all Consolidated Financial Tool (CFT) submissions as related to Planning Out Year (POY), Order of Priority List (OPL) and Bipartisan Infrastructure Law (BIL) requirements and projects

    + Assist with Strategic Resource Assessment (SRA) tool data maintenance, ingestion, exporting, reporting and training activities

    + Lead Planning support efforts for assigned Region(s) by providing thought leadership and education for stakeholders regarding planning initiatives, processes and information

    + Facilitate monthly regional planning meetings with stakeholders

    + Perform Order of Priority List (OPL)/MCACON/opportunity/requirements data management

    + Attend and contribute to monthly OFO-hosted Field Office calls

    + Coordinate lease updates/tracking

    + Track Project Change Requests (CR) to include submissions, status and approvals

    + Provide meeting minutes for RSC meetings

    + Run project reports in TRIRIGA; notify RSC of any projects that need assignments

    + Prepare variety of recurring and ad hoc reports, including but not limited to, emergency contact lists, weekly work tracking spreadsheets, etc.

    + Establish various procedures, processes, and policies as necessary

    + Establish, maintain, and monitor a variety of records, including personnel files and records

    + Respond to human resources questions when possible

    + Assist in responding to and interacting with internal and external stakeholders

    + Advise RSC on mission support issues; identify and propose recommendations to any issues or concerns

    + Ensure that administrative procedures are being followed; communicate procedures and changes to staff

    + Navigate and utilize relevant systems such as SharePoint and TRIRIGA

    + Input data into various government databases

    + Assist in responding to taskers assigned by headquarters

    + Arrange training for maintenance personnel and maintain training records

    + Provide back-up support to other mission support staff

    + Provide production control for work orders when necessary

    + Liaison between customer and OSF for facilities needs

    + Provide administrative support to PIB Project Managers and Embedded Project Managers

    + Track funding, invoicing, and services for operational contracts

    Position Requirements:

    + US Citizen

    + Ability to pass a pre-employment background check

    + Obtaining and/or sustaining a Public Trust level Agency Clearance

    + Bachelor’s Degree is preferred

    + Ability to communicate clearly with a wide variety of stakeholders

    + Ability to interpret and organize management directives and correspondence

    + Possess strong communication skills, both written and oral

    + Possess strong organization skills

    + Ability to navigate government systems such as SharePoint and TRIRIGA

    + Ability to exercise judgment in interpreting and adapting guidelines for documenting administrative actions

    + Ability to communicate guidelines and processes to staff

    + Ability to adapt to changing resources and requirements

    + Possess strong interpersonal skills and customer service orientation

    + Ability to anticipate procedural and administrative requirements of staff and customers

    + Demonstrated proficiency in the Microsoft Office suite of programs (Outlook, Word, Excel, and PowerPoint)

    Recommended Knowledge:

    + Knowledge of government purchasing and procurement process

    + Knowledge of government acquisition procedures

    + Knowledge of work order system (TRIRIGA)

    + Proficient in Microsoft Office tools (e.g., Word, Excel, PowerPoint, SharePoint)

    + Knowledge of government databases used internally

    + Practical knowledge of administrative support functions

     

    Position is located: Aliso Viejo, CA

     

    Please apply at:** **https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=69&rid=4836

     

    VEVRAA Federal Contractor

     

    Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.

     

    We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.