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Posting Details

Working Title Executive Assistant for the Office of Governmental Relations

Position Number 00279A

Department GOVERNMENTAL RELATIONS

Location Richmond, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

The Executive Assistant for the Office of Governmental Relations serves as part of the University’s governmental relations team by engaging with federal, state, and local officials and their teams related to advocacy and outreach. The Executive Assistant for Governmental Relations also works closely with executive-level offices across the University, including vice presidents, deans, directors, and others.

The Executive Assistant for the Office of Governmental Relations will play a critical role in the day-to-day functions in the Office of Governmental Relations by scheduling meetings, assisting in the preparation and review of correspondence, publications, and other communication and outreach. The Executive Assistant for the Office of Governmental Relations must be professional and discreet in the execution of University business, including the handling of confidential matters.

The Executive Assistant for the Office of Governmental Relations will be responsible for making purchases, reconciling budgets, arranging travel, creating and tracking reimbursements, overseeing the budget and maintaining financial records for the Office of Governmental Relations. Additionally, the Executive Assistant will support programming and events such as the General Assembly internship program.

Type of Recruitment

Knowledge, skills and abilities

Demonstrated ability to effectively oversee office operations and processes. Considerable knowledge of effective customer service and problem resolution techniques. Excellent communications skills, both written and oral. Ability to work effectively with internal and external customers to include deans, directors, vice presidents, and government officials at the federal, state, and local level. Demonstrated skill in proofreading documents and the ability to pay close attention to detail. Effective time management and organizational skills to effectively manage multiple tasks and priorities. Demonstrated ability to be discrete, employ tact and poise, maintain confidentiality, and safeguard sensitive documents and/or information. Exceptional computer and technical skills to include proficient skill in the use of Microsoft Word, PowerPoint, Excel, and Outlook.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Considerable experience in an administrative role supporting an executive level position. Significant experience in office management to include coordinating office programs and events. Significant experience in scheduling meetings, developing agendas, preparing minutes, arranging travel, drafting correspondences, and preparing presentations.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Considerable related experience supporting a vice president in a government setting. Some experience managing budgets and other financial records. Experience with ChromeRiver is a plus.

Conditions of Employment

None

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S02914

Job Open To General Public

Open Date 04/14/2025

Close Date 05/16/2025

Open Until Filled No

Special Instructions Summary

Please upload Cover Letter and Resume

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents

+ Yellow Layoff Form

+ Blue Layoff Card

+ AHP Letter