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Job Descriptions:

Receptionist (Part Time)

Wednesday, Thursday, Friday 1:00 or 2:00 p.m. until 5:00 p.m.

This is a terrific opportunity for a retiree looking for part time hours

This is not a remote position- All hours are in-office

Are you committed to improving the quality of life and maintaining the dignity of older adults and those who care for them? Then, AgeOptions might be perfect for you!

AgeOptions is recognized nationally as a leader in developing and helping to deliver innovative community-based resources and options to older adult populations and those who care for them and through our network of community agencies. We serve approximately 230,000 people annually.

Our offices are conveniently located in downtown Oak Park, Illinois, near the Green Line ‘L’ and Metra train station. We offer a professionally casual work environment with competitive salaries and strong benefit packages. To learn more about what we do, please visit our website at: AgeOptions (http://www.ageoptions.org/)

Overview of the Role:

As the first point of contact at our Agency, this position is responsible for greeting people arriving to the office, answering phone calls made to the Agency, maintaining the reception area and performing clerical and administrative duties. Our receptionist is typically the go to person for office questions and needs, we need someone who can professionally address and handle questions/requests and update or escalate to the appropriate individual.

What are the Specifics (or at least some of them):

+ You will be answering calls and directing those calls to the appropriate area, taking messages or rerouting to voicemail as needed. You will be trained to field calls requesting information/assistance from our clients.

+ Greeting visitors to the Agency and offering them assistance and guidance.

+ Manage Outlook calendars for events, vacations and shared office space. Responsible for maintaining the Agency’s events calendar published monthly and used both within and outside our organization.

+ Assist with correspondence, reports, logs, financial forms filing and clerical projects, responsible for incoming mail and outgoing mailings

+ Assist with projects, meetings and events. Assist the Office Coordinator and other managers as needed

+ Keep common areas stocked with appropriate supplies and light kitchen responsibilities

Required Experience:

Required Skills and Experience:

What are the qualifications we are looking for:

+ At lease one (1) year of office/administrative experience

+ At least one (1) year of client service or public facing experience

+ Bi-Lingual, Spanish speaking highly preferred

+ Able to perform in a fast paced environment, handling multiple priorities

+ Ability to take on-going responsibility without close supervision

+ Ability to use complex telephone system with multiple lines and voice mail

+ Ability to use and instruct in the use of office machines, including copier, fax and printer

+ Strong interpersonal and client service skills, particularly over the phone

+ Ability to deal with Agency’s clients in a patient and professional manner

+ Intermediate level of Microsoft Word and Excel experience a plus. Microsoft Office experience is essential

AgeOptions is an Equal Opportunity Employer where diversity is celebrated and we are committed to creating an inclusive environment for all

Keyword: administrative, reception, office clerk, friendly, personable, greet visitors, administrative duties, mailings

From: AgeOptions