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ASCOCC Office Coordinator (Part Time, Temporary Hourly, Non-Benefited)

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Position Details

Position Information

Position Title ASCOCC Office Coordinator (Part Time, Temporary Hourly, Non-Benefited)

Classification Title Temporary PT Hourly

Hourly rate, Stipend, or Load Unit $235.20 Monthly Stipend

Close Date

Open Until Filled Yes

Open Until Filled Notes Open For 2025/2026 Academic Year

Position Type/Employee Class Temporary PT Hourly

Instructor Status Not applicable

Overtime Eligible Non-Exempt

FLSA Status

Campus Location Bend

Primary Purpose

To maintain upkeep of ASCOCC Office, paperwork and events, organization of documents and facilitation of office hours, in order to better reach student needs and maintain proactive completion dates. This is a non-voting position.

Essential Duties and Responsibilities

+ Answer phones and route calls to appropriate persons

+ Take and deliver phone messages

+ Perform various clerical tasks as needed (file papers, organize supplies, etc.)

+ Welcome students and visitors to the office and assist them as needed

+ Notify and remind staff of upcoming events, lunches, meetings, etc.

+ Clean and tidy public work spaces (as necessary; all staff required to clean after themselves)

+ Holds weekly office hours

+ Additional tasks may be required as needed

Department Specific

Knowledge, Skills, and Abilities

Individuals must possess these knowledge, skills and abilities or demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The incumbent is expected to follow College work rules and policies.

+ Knowledge of how to effectively and sensitively work with constituents from diverse cultural backgrounds and perspectives.

+ Skill and familiarity with computers, multi-line phones, and other standard office equipment.

+ Skills and experience with keyboard, computer and use of MS software.

+ Ability to communicate effectively and positively, both orally and in writing, using the English language with or without the use of an interpreter.

+ Able to work as a positive team member to solve problems and achieve goals; establish working relationships with students and staff.

+ Able to work independently engaging in problem solving and resolution, and skillfully organize and perform multiple tasks within expected timelines.

+ Able to demonstrate essential job functions outlined above.

+ Ability to take on delegated projects and complete in a timely manner.

+ Ability to maintain a neat, orderly, and efficient office environment to ensure professional and effective operations.

+ Able to manage a flexible work schedule, and travel throughout College district as required.

+ Able to represent the ASCOCC in a positive, professional manner.

Ergonomic Requirements

Able to set a work schedule or be flexible with work hours depending on nature of work or events that are scheduled; may include evenings or weekends. Work is performed in an office environment, mostly sitting. Computer screen is used 25 percent of the time. The employee is regularly required use hands and fingers, handle or feel objects, tools or controls, reach with hands and arms and requires near visual acuity to write, read written materials and computer screens, and sufficient hearing and speech ability for ordinary telephonic conversations. Physical movements involve guiding, feeding materials into proper position. Lifting objects vary daily, ranging up to 20lbs. All individuals are required to be able to perform the essential functions with or without reasonable accommodation.

Minimum Requirements

+ High School diploma or GED

+ Must have a minimum COCC cumulative 2.0 GPA

+ Must maintain a minimum six (6) COCC credits

Equivalency Statement

The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process.

Preferred Qualifications

+ Previous experience working in an office environment

EEO Statement

The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.

This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.