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Requisition ID: req57604

Job Title: Summer 2025 Administration & Operations Assistant Intern - UNPAID

Sector: Operations

Employment Category: Intern

Employment Type: Part-Time

Compensation: USD 0.00 - 0.00 Monthly

Work Arrangement:In-person

Job Description

BACKGROUND: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. At work in over 40 countries and 28 U.S. cities to restore safety, dignity and hope, the IRC leads the way from harm to home. The IRC in Tallahassee office was established in 2015 and has resettled over 1,500 refugees from 50 countries into Tallahassee, Florida.

SCOPE OF ADMINISTRATION & OPERATIONS ASSISTANT INTERN WORK: The Administration & Operations Assistant Intern will w ork with the Operations team to provide administrative and operational support within the Florida offices. Assist with administrative tasks, operational tasks, and various other related duties. The hours for this position are flexible; however, will primarily be between 9AM and 5PM on weekdays, with occasional weekend activities. Please note that all internship positions are unpaid. Accepting Tallahassee-based candidates only.

RESPONSIBILITIES: The Intern will assist the Operations Coordinator with the following tasks:

+ Support Administrative Assistant with managing reception materials, answering client

questions, and direct requests to appropriate staff members.

+ Assist with maintaining the reception area and lobby in a neat and professional manner.

+ Assist with liaising with office and equipment maintenance providers and other external parties as needed to support office operations.

+ Assist in covering the front desk for the Administrative Assistant.

+ Check-out IRC staff and clients completing “shopping” visits to Contributions-In-Kind

(CIK) stock room

+ Physical inventory counts

+ Label and organize donated household items

+ Assist with unloading and loading inbound and outbound donated household items for

IRC donors and clients

+ Conduct weekly vehicle inspections according to checklist

+ Data entry of inventory counts into Excel and other platforms

+ Comply with all policies, procedures, and protocols.

+ Other duties as assigned

Qualifications

QUALIFICATIONS:

+ Attention to detail, critical thinking skills, time management skills, and ability to work independently and as part of a team.

+ Able to communicate professionally with internal and external stakeholders.

+ Experience working with Microsoft Office Applications.

+ Previous administrative experience preferred.

+ Fluent in English, both spoken and written; bilingual language skills is a plus

REQUIREMENTS:

+ Must pass a background check

+ Must be at least 18 years old

+ Minimum commitment of 15 hours per week for a minimum of 3 consecutive months.

+ Submit intern hours on volunteer dashboard

This will be an in-person role.

The internship will be filled on a rolling basis. We will continue to accept applications until April 18, 2025, or until the position is filled, whichever occurs first. Internship will begin the week of May 12 th , 2025.

This position will report to the Operations Specialist.