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General Information

Job Title: Tribal Enrollment Clerk

Contact: Human Resources, (907)228-9316

Date Posted: 04/08/2025

Compensation and Hours

Minimum Salary: $20.00/Hour

Maximum Salary: $30.00/Hour

Type of Job: Full Time

Hours per Week: 40

Benefits: Health/Dental/Vision/401K

Anticipated Job Duration: Year Round

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Job Description

Indian Preference in hiring is given to qualified enrolled members of Ketchikan Indian Community (KIC) and Native Americans consistent with P.L. 93-638 and in accordance with KIC policy and other applicable federal laws.

Purpose

Ketchikan Indian Community (KIC) job descriptions are a management tool to help organize duties and provide employees with the employer’s expectations with regard to a specific job classification. The responsibilities listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is a reasonable assignment for the position. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.

Job Summary

Incumbent will help provide coordination of the KIC Enrollment records in a confidential and professional manner. The Tribal enrollment processes utilize the Tribal Enrollment Software. Must provide protection and the integrity of Tribal records through proper records management.

This position will receive assignments under the general direction of the Executive Assistant and finished projects will be reviewed for quality and clarity. This person can be requested by the supervisor to work evenings or attend special meetings or events and to detect problems and system improvements.

Job Duties & Responsibilities

+ This position is the point of contact for providing updated written verification of Tribal Enrollment to upper level management, Tribal Members, approved KIC programs, Healthcare Providers, Social Services, and other Tribes as requested.

+ Incumbent is responsible for providing family history to ICWA specialists and general resources information.

+ Coordinates daily incoming/outgoing mail.

+ Assists with Tribal Member efforts that include: Elections, Tribal Membership meetings, and KIC public outreach events or information.

+ Individual is central point of contact for gathering, updating, and maintaining Tribal Member applications and blood quantum documents.

+ Collects applications for tribal enrollment requests.

+ Inputs data and ensures updated information is in KIC approved Enrollment Software.

+ Provides verified tribal enrollment applications to the Tribal Enrollment Committee for monthly enrollment meetings and provides information on enrollment requirements to assist with verification.

+ Additional duties require incumbent to keep record of updated Tribal Enrollment information including but not limited to; name changes, deaths, enrollment, address changes, and removal from rolls.

+ Monitors records by auditing Tribal Member enrollment records and report results are finalized.

+ Will also keep current verified enrollment lists available upon request and ensures all Tribal and federal enrollment requirements are met.

+ Election Responsibilities – Provides Tribal Council election assistance upon request. Presents to Tribal Council the annual election timelines in accordance with election procedures. Preserves all election certificates, petitions, registers, all voted ballots and nominating petitions according to established rules.

+ Public Relations – Provides up to date public relation mailing and email lists. Maintains a current contact list for KIC program, resources, and outside referral agency resources. Serves as a resource for Tribal Members providing information to include KIC program materials or referring Tribal Members to KIC services or other organizations as needed.

+ Recordkeeping – Completes, revises, reproduces, maintains, and secures department documents. Examines and evaluates existing and new methods for using, protecting, and disposal of records. Schedules transfer of action records to inactive or archival storage. Works towards reducing paper records to micrographic form.

+ Other related duties as assigned

Minimum Qualifications (Education & Experience)

+ Highschool Diploma or Equivalent Required

+ Minimum 1-year experience in administrative/clerical functions.

+ A combination of relevant experience, education, and training may substitute for education and experience requirements on a year-for-year basis.

+ Proof of valid driver's license with acceptable driving record.

Preferred Qualifications (Education & Experience)

+ Motivation for professional and career advancement.

+ Experience working with related tribal and/or federal regulations, and coordinating Tribal Administrative process preferred.

Necessary Knowledge, Skills, and Abilities

+ Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) Tribal culture and lifestyle, working effectively with AI/AN populations.

+ Effective oral and written communication skills with sensitivity to the lifestyles of targeted participants.

+ Skills in operating personal computers using a variety of computer software.

+ Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.

+ Ability to maintain strict confidentiality and comply with all applicable federal and tribal privacy laws and KIC policy (HIPAA, HITECH, etc.).

+ Ability to learn and apply program/agency operating policies and procedures.

+ Ability to manage multiple priorities and tasks concurrently and meet deadlines.

+ Ability to work independently as well as with teams.

KIC Competencies

Cultural Competency: To be respectful and responsive to the health beliefs, practices, and cultural and linguistic needs of KIC Tribal Members. Developing cultural competence is an evolving, dynamic process that takes time and occurs along a continuum.

Commitment: To serve Tribal Members and set a high standard for yourself in your performance; strive for results and success; convey a sense of urgency and bring issues to closure; and stay persistent despite obstacles and opposition.

Customer Service: Meet/exceed the expectations and requirements of internal and external customers; identify, understand, and monitor the needs of both internal and external customers; always talk and act with customers in mind; and recognize working colleagues as customers.

Effective Communication: Ensure important information is passed to those who need to know; convey necessary information with respect, clearly and effectively orally or in writing

Responsiveness and Accountability: Demonstrate a high level of conscientiousness; hold oneself personally responsible for one's own work; and do the required fair share of work.

Working Conditions

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and/or sit. The employee is occasionally required to walk, sit, climb, or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and depth perception. The noise level in the work environment is usually average.

Conditions of Hire

+ May be required to possess and maintain a valid driver's license or capable of obtaining one, as well as be insurable by KIC’s company insurance.

+ KIC is a Drug-Free Workplace. All employees must adhere to KIC drug and alcohol policies and procedures to ensure a safe workplace. Employees must pass a pre-employment and subsequent random and/or for-cause drug and alcohol screening to be eligible for and maintain employment.

+ KIC has several positions that must comply with the P.L. 101-630 Indian Child Protection and Family Violence Protection Act (ICPA); all employment offers in the "covered" classification are conditional until KIC has received a Federal criminal background check verifying eligibility to work in these programs.

This Job Description describes the essential duties and qualifications. It is not an exhaustive statement of all the job duties, responsibilities, or qualifications; management has the exclusive right to alter or add to this job description at any time without notice. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional related duties as assigned.

Required Job Qualifications

01. Can you pass a drug test?

02. Are you 18 or older?

02.(a). Education - Do you have a GED or High School diploma

03. Do you have a pending charge or past conviction for DWI/DUI?

04. Do you have any pending charge(s) or past conviction(s) for possession of a controlled substance?

05. Has your driver's license, permit, or privilege ever been suspended or revoked?

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