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Deputy City Clerk

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Deputy City Clerk

Salary

$39.08 - $49.89 Hourly

Location

Edmonds, WA

Job Type

Part Time - Regular

Job Number

2025-016

Department

City Clerk

Opening Date

04/16/2025

Closing Date

Continuous

Union Classification

AFSCME (Council 2)

Application Requirements

A completed online application, an attached resume, and an accompanying cover letter are required to be considered for this position. An incomplete application packet will disqualify you. Applicants may attach additional information that will assist us in the review and selection process.

Social Security Notice

Regular full time and regular part time City of Edmonds employees do not participate in the Social Security program. For information on how this may affect your retirement benefit, please call Social Security or visit their website https://www.ssa.gov/planners/retire/wep-chart.html.

+ Description

+ Benefits

+ Questions

Description

This position is a 80% FTE (32 hours per week). Applications received through Thursday, May 1, 2025 at 4:30 PM will receive priority first review. This position will remain opened until filled but may be closed at any time a qualified candidate is selected.

About the Position

Under administrative direction, performs various administrative duties in support of the City Clerk; works with detailed, complex and sensitive materials and exercises independent judgment, diplomacy and human relations skills in accomplishing work; uses and maintains the city’s electronic content management (ECM) system to manage official records, manages the records archiving program in coordination with the State Archives.

To view the full job description, visit the following link: Deputy City Clerk (https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server\_16494932/File/Government/Departments/Human%20Resources/Job%20Descriptions/AFSCME/Deputy%20City%20Clerk%20rev%20004.pdf)

New hires generally start between $5,419.20 and $5,975.20 monthly. Placement within the position’s full wage scale is based on qualifications and professional experience. The full wage scale for this position is between $5,419.20 and $6,917.60 monthly. (Wage is based on 80% FTE)

This position is expected to work 32 hour per week but may be asked to work additional hours. Due to the nature of the workload, some flexibility in schedule is needed such as additional time outside normal office hours to the business of the City as needed or directed.

The City currently offers hybrid works schedules based on the requirements of the position.

About the Department

The City Clerk's Office is composed of the City Clerk and deputy City Clerk. The Clerk's Office provides administrative, legislative, and technical support to the Mayor, City Council, City staff, and the community at large. We help make government open and accessible to the Edmonds community by doing our jobs with integrity, respect, and a focus on customer service.

About the City

The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 43,420 ( MRSC, 2024 (https://mrsc.org/research-tools/washington-city-and-town-profiles) ) and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with community events and services through our Parks, Recreation, and Cultural Services Department. Six department directors report directly to the Mayor and oversee approximately 279 full–time-equivalent employees.

Examples of Duties

Essential Functions and Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

+ Performs various administrative duties in support of the City Clerk.

+ Works with detailed, complex and sensitive materials and exercises independent judgment, diplomacy and human relations skills in accomplishing work.

+ Manages the lifecycle of city records utilizing electronic content management (ECM) systems according to established procedures and State law; oversees City archives, arranges for storage and destruction of city records.

+ Provides information to elected officials and City staff as requested within scope of knowledge or authority or refers to appropriate person or agency.

+ Records documents with Snohomish County as needed and maintains associated files.

+ Performs notary services on documents related to citywide business.

+ Prepares and processes official public hearing notices, publications and postings in accordance with state laws and procedures and updates City website as needed.

+ Prepares and submits agenda memos as needed and copies finalized City Council packets and distributes appropriately.

+ Prepares City Council chambers for meetings.

+ Serves as City Clerk in their absence.

Minimum Qualifications

Education and Experience:

Associates Degree in Business Administration, Office Management or related field and three years of increasingly responsible office technical or clerical experience that involves heavy customer service and work with records management, Council/Mayoral or other executive level support; preferably within a public agency; OR an equivalent combination of education, training and experience that will allow the incumbent to successfully perform the essential functions of the position.

Required Licenses or Certifications:

+ A valid Driver's License at time of hire and a driving record that is acceptable to the City’s insurance requirements. Out of state candidates must obtain their WA State Driver's License within 30 days after moving to WA https://www.dol.wa.gov/driverslicense/moving.html

+ A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case-by-case basis.

+ May be required to obtain Certified Municipal Clerk designation within a specified period of time after hire.

+ May be required to obtain a Records Management Certification within a specified period of time after hire.

Supplemental Information

WORKING CONDITIONS:

Environment :

+ Office environment.

+ Constant interruptions.

Physical Abilities:

+ Hearing, speaking or otherwise communicating to exchange information in person or on the phone.

+ Reading and understanding a variety of materials

+ Operating a computer keyboard or other office equipment.

+ Sitting, standing or otherwise remaining in a stationary position for extended periods of time.

+ Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.

+ Lifting/carrying or otherwise moving or transporting up to 40 lbs.

Hazards:

+ Contact with angry or dissatisfied customers.

Benefits information is available below and varies based on classification status. Regular, part time employees may be eligible for prorated benefits.

Please visit the HR Benefits Website (https://edmondswa.gov/cms/One.aspx?portalId=16495016&pageId=17263650) for more information.

01

What are your salary expectations? Please do not disclose current or prior position salary.

02

Do you currently, or will you (by start of the position), posses a valid driver's license and be able to provide a copy of your driver's abstract? [Note - A WA state driver's license is required within 30 days of hire date]

+ Yes

+ No

03

This position is expected to work 32 hours per week but may be asked to work additional hours due to the nature of the workload. Are you available to work evenings and weekends and over 32 hours a week if needed?

+ Yes

+ No

04

If this position transitioned to full time, would that make it:

+ More desirable

+ Less desirable

+ Equally desirable

Required Question

Employer

City of Edmonds

Address

121 5th Ave N Edmonds, Washington, 98020

Phone

425-775-7740

Website

http://www.edmondswa.gov