• Administrative Assistant

    MyFlorida (Tallahassee, FL)


    Administrative Assistant

     

    Date: Apr 16, 2025

     

    The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

     

    Do not click the Apply button. Submit an application here (http://www.governmentjobs.com/careers/fleg/jobs/4874898/administrative-assistant) at GovernmentJobs.com

     

    Job Title Administrative Assistant

     

    Salary See Position Description

     

    Job Type Salaried Full-Time

     

    Location Tallahassee, Florida

     

    Office OLS – Coordinator’s Office

    General Summary

    THE WORK YOU WILL DO

    The Administrative Assistant performs a variety of administrative, research, and operational support duties to assist leadership in managing legislative support functions. This role is responsible for handling special assignments, preparing reports, coordinating meetings, and ensuring efficient office operations. The ideal candidate will be highly organized, detail-oriented, and capable of working in a fast-paced legislative environment. This position offers an opportunity to contribute to the legislative process while supporting the effective operation of Florida’s legislative offices.

    OUR ORGANIZATION

    The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. This position reports to the Coordinator for the Office of Legislative Services.

     

    Examples of Work Performed

     

    + Performs special assignments, research, and report preparation.

    + Reviews records and reports which require action and recommends solutions or courses of

    + action.

    + Assists supervisor in handling daily administrative duties and acts in matters where authority has

    + been delegated.

    + Prepares confidential correspondence, secures information necessary for preparing replies, and

    + answers telephone inquiries to relieve supervisor from routine assignments.

    + Processes a variety of correspondence, investigates subject matter, and prepares replies.

    + Trains and supervises clerical and/or other administrative personnel to ensure accurate and

    + smooth work flow of the unit.

    + Defines and investigates problems; formulates methods of resolution.

    + Assists in formulating and recommending programs and policies of the unit; interprets and

    + administers policies.

    + Represents supervisor at meetings and conferences.

    + Performs general office management duties.

    + Assists in planning full committee and/or subcommittee meetings and workshops.

    + Responsible for preparing notices, detailed agenda, bill analyses and/or budget notes, and other

    + meeting materials, recording and reporting out meetings. Acts as official custodian of bills

    + referred to committee.

    + Drafts amendments and bills, substantively edits committee bills, bill analyses, and other

    + documents.

    + Performs other related duties as required.

     

    Knowledge, Skills, and Abilities

     

    + Knowledge of administrative principles and practices.

    + Knowledge of research techniques.

    + Ability to pay attention to detail and review work for accuracy and quality of content.

    + Ability to work cooperatively as a team member and to contribute to the efficient internal

    + functioning of the unit.

    + Ability to collect, analyze, and interpret data.

    + Ability to plan, organize, and coordinate work assignments.

    + Ability to communicate effectively verbally and in writing.

    + Ability to deal tactfully and courteously with the demands of the public.

    + Ability to handle confidential information.

    + Ability to understand and apply rules, regulations, policies, and procedures.

    + Ability to prepare reports, correspondence, and maintain records.

    + Ability to utilize problem-solving techniques.

    + Ability to train others.

    + Ability to supervise people.

    Minimum Qualifications

    A bachelor’s degree from an accredited college or university.

     

    Administrative experience can substitute on a year-for-year basis for the required college education.

    Preferred Experience

    Experience working in a public or private sector executive office.

     

    Salary

     

    Commensurate with experience

     

    Application Deadline

     

    Open until filled

     

    Submission of Application

     

    Qualified applicants should send a completed legislative application and detailed resume through the Florida Legislature'sonline hiring portal (https://www.governmentjobs.com/careers/fleg/jobs/4874898/administrative-assistant) .

     

    Accommodation For Disability

     

    If an accommodation is needed for a disability, please notify Human Resources at (850) 488-6803.

     

    Do not click the Apply button. Submit an application here (http://www.governmentjobs.com/careers/fleg/jobs/4874898/administrative-assistant) at GovernmentJobs.com

    Location:

    TALLAHASSEE, FL, US, 32399

    Nearest Major Market:Tallahassee