• Finance and Accounting Coordinator (Temp…

    The US Pharmacopeial Convention (USP) (St. Paul, MN)


    Description

    The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the world's top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP's fundamental belief that Equity = Excellence manifests in our core value of Passion for Quality through our more than 1,300 talented professionals across twenty global locations to deliver the mission to strengthen the supply of safe, quality medicines and supplements worldwide.

     

    [This is a contract assignment - 6 months in length (opportunity to extend) based in St. Paul, MN supporting our subsidiary - Stratix Labs. Assignment will be Hybrid - approx 3 days in office with 2 days remote.]

    Brief Job Overview

    + Account reconciliations

    + Chart of accounts maintenance and expense categorization to appropriate GL account in Quickbooks

    + Month end close including journal entry preparation, including accruals, prepaids, fixed asset capitalization and depreciation, inventory capitalization, and reporting – balance sheet, income statement, and cash flow flux analyses

    + AP – enter bills into AP software (BILL) and release payments

    + AR/order to cash– prepare and bill order forms/invoices, monitor orders, credit holds, and order releases, manage credit risks, perform cash application to customer accounts, collection and monitoring of outstanding AR/invoices

    + Cash – maintain and review relevant bank accounts

    + Payroll –record payroll-related journal entries

    + Sales and Use and Property Tax – monitor and pay state sales and use taxes and property taxes

    + Administrative issuance of customer certificates – for successful demonstration of sampling competency and completion of training modules

    + General administrative and clerical tasks such as data entry, document management, record keeping, answering phone calls to Stratix main phone number, and responding to emails.

    + Enter data and information into CRM software (customer inquiries and initial responses)

    + Additionally, we are looking for someone with experience implementing new policies and procedures, working independently through issues, and devising solutions.

     

    Who USP is Looking For?

    The successful candidate will have a demonstrated understanding of our mission, commitment to excellence through inclusive and equitable behaviors and practices, ability to quickly build credibility with stakeholders, along with the following competencies and experience:

    + Bachelor’s degree in Finance, Accounting, or related field; or in lieu of degree possesses equivalent experience

    + Minimum of 5 years relevant experience in accounting/bookkeeping environment

    + Experience with Quickbooks, Divvy/BILL

    + Excellent interpersonal and communication skills

    + Ability to multitask

    + Ability to operate in a dynamic and changing environment

    + Strong computer skills

     

    Equal Opportunity Employer

     

    This employer is required to notify all applicants of their rights pursuant to federal employment laws.

     

    For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

     

    **Job Category** Contingent Staff

    **Job Type** Full-Time