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Description

We are offering an exciting opportunity in West Palm Beach, Florida for the role of Office Administrator. The role involves a wide range of administrative tasks to support the operations of our team, specifically around processing customer information, coordinating with field staff, and maintaining office organization.

Responsibilities:

• Professionally manage incoming phone calls and emails

• Collect and record detailed customer information for service requests and quotes

• Coordinate the scheduling and dispatch of electricians to various job sites

• Generate and manage service work orders

• Conduct accurate data entry tasks and support bookkeeping operations

• Handle time and material invoices through QuickBooks

• Assist in the preparation and submission of permit applications, including scheduling inspections

• Manage office supplies inventory

• Process customer credit card payments and assist in posting customer payments

• Support the management team with general administrative tasks

• Maintain an organized and efficient office environment

• Assist with job costing and budget tracking for time and material jobs

• Coordinate payroll by processing timecards and entering information into QuickBooks

• Assist with processing contractor registrations for State and Local municipalities.

Requirements • Minimum of 2 years experience in an Office Administrator role or similar within the Hospitality industry

• Proficiency in Data Entry tasks

• Experience with Invoice Processing

• Demonstrated proficiency in Microsoft Excel

• Familiarity with QuickBooks software

• Ability to manage and answer inbound calls effectively

• Prior experience with AIA Billing procedures

• Knowledge of Job Cost calculations and applications

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .