• Senior Administrative Assistant

    Robert Half Office Team (San Diego, CA)


    Description

    Robert Half is assisting a reputable organization in its search for a dedicated Senior Administrative Assistant. In this role, you will support executives and teams with high-level administrative services while ensuring day-to-day operations run smoothly.

     

    The Senior Administrative Assistant plays a critical role in supporting executive-level staff, managing schedules, coordinating meetings, preparing important documents, and handling confidential information. The position requires someone with a proactive mindset, excellent time management skills, and the ability to act as an effective liaison between departments while maintaining professionalism at all times.

    Key Responsibilities

    + Manage executive schedules, coordinate meetings, and prepare agendas, reports, and presentations.

    + Organize logistics for internal and external business meetings, including catering, travel arrangements, and venue bookings.

    + Draft, proofread, and edit corporate documents, including memos, presentations, and contracts.

    + Assist executives in managing and tracking deadlines for critical projects.

    + Serve as a liaison between executives and internal/external teams, maintaining clear and respectful communication at all levels.

    + Maintain and update records in company systems such as CRMs, financial tracking programs, and other databases.

    + Prepare and submit expense reports, ensuring adherence to company guidelines.

    + Train and mentor entry-level administrative staff when necessary.

    Requirements

    + Minimum 3–5 years of experience as an administrative professional, with at least 2 years in a senior or executive support role.

    + High school diploma required; associate or bachelor’s degree preferred. Certifications such as CAP (Certified Administrative Professional) are a plus.

    + Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with data management or CRM software (e.g., Salesforce) is advantageous.

    + Exceptional ability to multitask, prioritize, and manage time effectively.

    + Excellent written and verbal communication skills. Ability to convey complex information clearly and concisely.

    + High degree of integrity and discretion, especially in handling confidential information.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .