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H&H is offering an exciting opportunity for a Project Administrator to join our New York City office. The Project Administrator will support the Project Manager in executing project plans and ensuring projects meet H&H quality standards while delivering on time and within budget.

With over 138 years of experience, H&H is a trusted full-service infrastructure engineering firm. Our clients, including infrastructure owners, contractors, and colleagues, rely on us for intricate and innovative engineering solutions. They trust our time-tested ability to manage the entire life cycle of a project, from the study and planning phase through to design and construction. With over 600 talented employees located across 30 offices nationwide, H&H can efficiently and effectively handle assignments of all sizes, types, and delivery methods around the country and across the globe.

Responsibilities

Coordination and Communication

+ Help the project manager with administrative duties and processes

+ Schedule internal and external meetings and keep minutes

+ Alert the project manager to issues as they arise

+ Act as point of contact for the project team and facilitate communication

+ Collaborate on stakeholder presentations

Invoicing and Commercial Administration

+ Assist PM with project planning and the development of monthly project invoices

+ Assist PM with Vantagepoint resource planning and project submittal data entry

+ Support PM in project progress tracking

+ Support PM in development of monthly progress report and supporting documentations

+ Support PM in development of monthly project invoices

+ Develop contract change orders, time extensions and other commercial requests

+ Support PM in development of subconsultant and subcontractor contracts and agreements

+ Support Contract Administrator in execution of subconsultant and subcontractor contracts and agreements

Documentation and Record-Keeping

+ Support project team leads on reporting for project completion and performance

+ Support Contract Administrator in collection of Insurance Certificates and other documents from subconsultants and subcontractors

+ Prepare and distribute project materials and submittals to clients

Quality Management Support

+ Support project team in project Quality management system documentation and Quality Audit process

+ Support Project Quality Lead in collection of quality management system documentation from subconsultants and subcontractors

+ Coordinate with Quality Management team on project submittal dates and changes to project schedules

Requirements

+ Minimum of Associate’s Degree in business administration or related field. Bachelor’s Degree in business administration or related field is a plus

+ Excellent oral and written communication skills

+ Excellent organizational and time management skills

+ Working knowledge of project delivery process, flowcharts, meeting minutes

+ Ability to develop a basic understanding of bridge and heavy infrastructure design delivery

+ Ability to learn client-specific commercial requirements and procedures

+ Understanding of applicable firm management and operating policies

+ Computer literate with an ability to master advanced techniques and applications

+ Strong proficiency in MS Office suite of applications and ability to learn other position specific software

+ Excellent oral and written communication skills

+ Excellent organizational and time management skills

+ The employee must frequently lift and/or move up to ten pounds and occasionally lift and/or move up to 25 pounds

+ The employee will perform the duties required in an office environment. Occasional trips to field sites may be required

+ The employee is occasionally exposed to a variety of extreme conditions (heat, cold, dust, noise) at construction job sites

Benefits

Salary range— $50,000-$65,000 annually. Salary commensurate with experience.

We offer a professional work environment, competitive salary, benefits package, and 401(k).

EOE M/F/ DISABILITY/VETS