"Alerted.org

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 480502 - UHR UTS/UNC Partnership

Essential Job Duties:

The Executive Assistant’s primary responsibility is to provide support with the following.

+ Manage the Chair’s calendar and coordinate meetings with internal and external stakeholders.

+ Draft, revise, and distribute meeting agendas based on prior formats; facilitate meetings and take detailed notes.

+ Collaborate with staff to plan and execute department events, including ordering food and managing setup and cleanup.

+ Oversee project and task management for the Chair, ensuring up-to-date tracking of current, planned, and completed initiatives.

+ Draft professional correspondence in alignment with higher education standards while maintaining strict confidentiality.

+ Organize and maintain departmental files and digital folders.

+ Coordinate travel logistics for the Chair, including researching travel options, managing conference registrations, and submitting expense reports via Concur.

+ Handle administrative tasks such as requesting parking permits and other departmental necessities.

+ Liaise with internal and University-wide contacts to support administrative processes, including APT submissions, academic and student support, the Dean’s Office, and central administrative offices.

Required Qualifications:

+ Individual with professional demeanor who employs appropriate protocol and cultural sensitivity in high-level interactions with national and international stakeholders, as well as with University officers.

+ Demonstrated strong commitment to quality.

+ Demonstrated ability to analyze and interpret policies and guidelines, as well as detailed knowledge of administrative office work processes.

+ Ability to work in teams and to maintain effective professional relationships.

+ Ability to work independently, manage a variety of tasks, follow-up on assignments, and take initiative on projects (time and project management proficiency).

+ Flexibility to work across disciplines.

+ Excellent oral and written communication skills.

+ Skillful in organizing, planning and managing administrative activities.

+ Demonstrated knowledgeable and proficiency of software programs, including but not limited to Microsoft Word, Excel, PowerPoint, and Outlook, as well as Adobe Pro and WordPress (or similar).

Preferred Qualifications:

N/A

Required license or certification:

N/A

Position Number: 48SM68

AA/EEO Statement:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected]. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.