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The PEIMS Coordinator is responsible for overseeing PEIMS data and PEIMS submissions, managing the registrars to ensure data quality.

System Level Records and Reports

+ Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to TEA PEIMS Data Standards

+ Work cooperatively with campus, business office, and human resources staff to collect, organize, and format data required for submission of district PEIMS data on time

+ Run edits, reports, and verification checks on data to ensure accuracy of information

+ Distribute edits and reports to appropriate staff for analysis, verification, and correction.

+ Submit complete and accurate PEIMS data in the Texas Education Agency (TEA) prescribed format to the education service center (ESC) for processing using a computer terminal or personal computer

+ Verify data submitted to TEA and submit corrections on time

+ Maintain student management system parameters for the campus

+ Create and disseminate information on behalf of the PEIMS Department

+ Participate in the evaluation of SIS (Student Information Systems) PEIMS Modules for accuracy and comprehensiveness

+ Provide accuracy of information through editing reports and verification of data

+ Ensure appropriate staff receives edits and reports for analysis, verifications, and corrections

Campus Level Records and Reports

+ Collect and enter attendance and PEIMS data into the established database and verify the data's accuracy according to established procedures

+ Prepare and print reports, including attendance reports, grades, class or personnel rosters, six week financial reports, end-of-semester reports, or accounting reports

+ Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable

+ Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases

+ Assist parents, students, and faculty with questions regarding student attendance

+ Process and transmit requests for student information and transcripts

+ Work with registrars, nurses, and office managers to call parents to verify student absences

+ Report all attendance problems to a designated administrator

+ Work alongside ELL Coordinator and Director of Special Education to ensure all coding and ARD/LPAC documentation is accurate in our SIS and on ELL/SPED software

Training and Technical Support

+ Guide campuses regarding TEA-required reports such as the Campus Summary

+ Report, Attendance Verification Report, Enrollment Verification Report, and Student Detailed Report

+ Provide training and support to campuses and business and human resources staff responsible for processing PEIMS data.

+ Provide onsite support for new personnel.

+ Receive PEIMS-related information from ESC and TEA and disseminate it to other staff in a timely manner, including updates to PEIMS Data Standards

+ Attend all regional PEIMS workshops and disseminate information to appropriate staff as assigned by the PEIMS Coordinator

+ Provide support and training to leaders and other home office personnel on the SIS system specifically around attendance, grades, and data entry

Qualifications:

+ Bilingual preferred

+ Ascender experience preferred

+ Experience working at Etoile Academy or high achieving charter preferred

+ Excellent communication and interpersonal skills and the ability to establish and maintain effective and collaborative working relationships with a diverse staff

+ Alignment with the school's mission to ensure that every student in grades K through 8 has the academic and character foundation necessary to succeed in high school, graduate from college and pursue ambitious life goals.

+ Demonstrated application of Étoile Academy's core values: Respect, Excellence, Ambition, Community, and Hard work