• Administrative Assistant

    Robert Half Legal (Oakland, CA)


    Description

    We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office.

    Responsibilities:

    • Managing specific tasks and responsibilities to support the Office Manager

    • Handling office supplies and inventory, and placing orders when necessary

    • Ensuring efficient filing systems and records management

    • Distributing incoming mail and packages appropriately

    • Coordinating maintenance and repairs for office equipment and suite with building management

    • Scheduling meetings and managing calendars for the team

    • Assisting with accounts receivable, billing, and invoicing tasks

    • Assisting with accounts payable when required

    • Supporting the onboarding and training of new employees

    • Assisting with staff performance reviews and implementation of office policies and procedures

    • Participating in office-wide events and projects

    • Assisting with firm operational expenses alongside the bookkeeper

    • Addressing employee concerns and conflicts effectively.

    Requirements • Proficiency in Data Entry is required

    • Must have experience with Email Correspondence

    • Demonstrable skills in Microsoft Excel are essential

    • Familiarity with Microsoft Outlook is necessary

    • Proficiency in Microsoft PowerPoint is required

    • Must have experience with Microsoft Word

    • Ability to Schedule Appointments efficiently is needed

    • Experience in ordering Office Supplies is a must

    • Proficient in Mail Processing

    • Must have expertise in Records Management

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .