• Office Administrator

    Upstone Materials (Crewe, VA)


    Office Administrator

     

    Company: COLAS RAIL FREIGHT

     

    Country: United Kingdom

     

    Type of Contract: Permanent

     

    Publication Date: 20 Apr 2025

     

    Purpose of the Role

     

    Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department

     

    Person Specification

     

    • Previous administration and office management experience.

    • Ability to communicate with a diverse range of individuals at all levels and using a range of methods including face to face, telephone, and email.

    • Previous invoicing system experience.

    • Strong IT skills.

    • Excellent organisational skills, including the ability to effectively prioritise workload to meet deadlines.

    • Proven ability to work to changing deadlines and able to multi-task.

    • Ability to work on own initiative and as a team member, providing support to the team as and when necessary.

    • Excellent attention to detail.

    Key Responsibilities

    + Manage the phone lines

    + Provides information and guidance to external and internal company contacts

    + Manages mail, travel, consumable orders

    + Prepares and organizes meetings

    + Organizes event logistics

    + May be responsible for the administrative management and formatting of certain files: various dashboards, invitations to bid, estimates, various contracts, invoicing

    + Ensures the monitoring and research of documents: participates in monitoring regulatory, competitive and technical developments, etc.

    + Methodically archives and classifies the documents entrusted to him/her: digital archiving, file plans, etc.

    + Coordinates the flow of information to all services

    + Possibly manages various management tasks for his/her manager or department: expense reports, payment, various entries, etc.

     

    What We Offer

     

    • Competitive Salary

    • 26 days Annual Leave

    • Industry leading Life Assurance

    • Healthcare Cash Plan

    • Wellbeing Employee Assistant Programme

    • Pension Scheme

    • Eye Care Vouchers

    • Long Service Award

    • Season Ticket Loan

    • Occupational Health Service

     

    Please enable JavaScript

     

    Screen readers cannot read the following searchable map.Follow this link to reach our Job Search page to search for available jobs in a more accessible format.

     

    More opportunities in Railways