"Alerted.org

16567BR

Title:

Office Coordinator

Department/Cost Center:

858 - Human Resources

Job Description:

*Highland Hospital's HR team is looking for an Office Coordinator to join us. This newly reimagined role will provide a mix of customer service, leadership support and office coordination. We're looking for someone who will share the responsibility of being part of the "Face" of Highland Hospital's Human Resources Department. As the individual who will oversee our Front Desk, you'll have a direct impact on our first impression to visitors and the service received by current staff.

Some other duties include but are not limited to:

The Office Coordinator handles the daily administrative operations of the HR office and serve as the Executive Assistant to the Chief Human Resources Officer. This includes supervising the front desk and scanning staff and their operations, managing the calendar for the CHRO, assisting with coordinating meetings/room set-up, prepping materials and, as needed, assisting other HR Leadership team members with complex meeting scheduling.

+ Responsible for supervision, scheduling and organization of the HR front desk and scanning operation.

+ Cover front desk for lunch, breaks and time off. Coordinates coverage for times that coordinator cannot cover utilizing proper procedures.

+ Maintain front desk and scanning processes and procedures ensuring streamlined processes, outstanding customer service, coaching of the employees and quick efficient turnaround of requests.

+ Super-user for On-Base Scanning System, assists in pulling files and providing to requestor as well as scanning to keep up skills and assist in high need times.

+ Provide administrative support to the Chief Human Resources Officer. Provide support to the HR Leadership team as needed. This includes but is not limited to scheduling and coordination of calendars, meetings, preparation, drafting, distribution and updating of documents, ordering of materials and supplies, set-up and sending out communications, set up of conference room equipment.

+ Coordinate and facilitate licensing renewal process including communications, verification, tracking and reporting.

+ Responsible for taking minutes at meetings, including, but not limited to HR Staff meetings, DEI Council and other meetings as needed. Prepares agendas for HR Department meetings, HR Managers’ meetings and other meetings as needed.

+ May assist in coordinating new leader training with their department’s point of contact.

Salary Range:

$21.30 - $28.49 an hour

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

Auto req ID:

16567BR

Job Requirements:

1. Education: Associate’s degree preferred, or an equivalent experience.

2. Experience (minimum required): Supervisory experience required. A minimum of two (2) years of relevant administrative experience in a professional setting.

3. License/Certification Required: N/A

4. Required Skills:

+ Outstanding interpersonal skills; ability to handle challenging and sensitive situations with empathy, tact, fairness and compassion while maintaining confidentiality

+ Strong proficiency in the use of Word, Excel, and Power Point.

+ Detail Oriented with out of the box thinking.

+ Excellent customer service and problem solving skills.

+ Demonstrated commitment to teamwork and collaboration.

+ High level of integrity

Employment Status:

Full-Time

Hours/Week:

8a-4:30p some 7am coverage as needed

Posting Title:

Human Resources Office Coordinator

City:

Rochester

Work Shift:

Days

Area of Interest:

Clerical

The Hospital is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law.