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Sr. Business Coordinator - BOF - Administrative Support

Galveston, Texas, United States

Clerical & Administrative Support

UTMB Health

Requisition # 2501090

REQUIRED EDUCATION & EXPERIENCE:

Minimum Qualifications:

Bachelor’s degree or equivalent and 2 years of office related experience.

Job Summary

To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

(Ability to think & act on own initiative in providing process management of financial, human resource, and administrative support functions.)

Job Duties

(Financial related tasks)

+ Maintains financial stability of Process through effective and accurate inventory controland cost analysis.

+ Compiles and prepares detailed financial, statistical, and annual reports forProcess/Department.

+ Prepares comparative analysis reports and statements reflecting variations inexpenditures and revenues.

+ Conducts cost studies and monitors Process’ charge structure/billing system.

+ Monitors the Process’ accounts receivable and posting of revenues.

+ Analyzes financial data and initiates appropriate action when necessary.

+ Develops and maintains annual accounting and budget reports.

+ Identifies variances in expenditures and makes recommendations for resolution.

+ Participates in Process budget discussion and develops Process budgets.

+ Participates in service center business plan discussions and develops business plansbased on decisions made by the service center’s operational leader.

+ Trains others in financial duties and responsibilities.

(HR related tasks)

+ Provides staff assistance in the development and interpretation of Human Resourcespolicies and procedures.

+ Facilitates the development of process/area policies & procedures ensuring compliancewith applicable rules and regulations.

+ Serves as departmental liaison with Human Resources in regards to employeedisciplinary and grievance issues

(Customer Service)

+ Works with customers to provide improved reports.

+ Ability to anticipate needs and scheduling of Executives as related to projects andintervene to acquire information as necessary.

+ Responsible for administrative support tasks at the executive level.

+ Ensure smooth and seamless service in the executive office, managing day-to-dayactivities.

+ Ability to think independently and make decisions as necessary.

+ May interface with leadership at UT Components, city, and/or state government agenciesor outside vendors.

(Miscellaneous)

+ Stays current with applicable policies, procedures, rules and regulations

+ Recommends, initiates, and facilitates the collaborative development of team processchange and new programs.

+ Provides team support regarding technical expertise, problem resolution/troubleshooting,training, coaching, and team facilitation.

+ Assists in Process projects by coordinating activities, maintaining records, and reportingon status.

+ Initiates action plans to develop skills and knowledge that will provide team/arealeadership and direction.

+ Good overall knowledge of “expert” skills listed below and good overall knowledge ofNon-Exempt Administrative Support role skills.

+ Adheres to internal controls and reporting structure.

+ Responsible for ordering and distributing supplies

+ Performs related duties as required.

WORKING ENVIRONMENT:

Standard office environment. May be required to perform occasional lifting of up to 25 lbs.

Salary Range:

Actual salary commensurate with experience.

Work Schedule:

Full-time

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation