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Description

Executive Finance Assistant

Are you an organized, detail-oriented professional with experience supporting senior executives in high-demand environments? Are you proficient in SEC filing platforms, financial document preparation, and scheduling? Our client in downtown Houston is seeking an Executive Finance Assistant to support their Chief Accounting Officer (CAO) and provide vital administrative and financial support to their leadership team on a contract basis.

Key Responsibilities:

+ Assist in the preparation and proofreading of financial statements, reports, and documents required for SEC filings, including Forms 10-K, 10-Q, and 8-K, using WDesk software (Source: US Demand for Skilled Talent Q1 2025).

+ Prepare memorandums, correspondence, presentations, and Board of Director materials using WDesk and Microsoft Office.

+ Manage and coordinate approved materials for Boardvantage.

+ Maintain confidentiality while handling sensitive internal and external communication between executives and stakeholders.

+ Support the CAO with calendar management, meeting coordination, and preparation of agendas and materials.

+ Organize and track vendor invoices, approvals, and documentation.

+ Ensure meeting rooms are equipped for presentations and distribute materials to attendees.

+ Assist with special projects, initiatives, and ad hoc requests to enhance operational efficiency.

Requirements

Qualifications:

+ 3-5 years of experience in an executive assistant role, with experience in preparing SEC filings (WDesk expertise strongly preferred).

+ Exceptional organizational, time management, and communication skills.

+ Advanced proficiency with Microsoft Office Suite, WDesk, and Boardvantage software.

+ Demonstrated ability to work independently in a fast-paced environment while maintaining attention to detail.

Preferred Qualifications:

+ Previous experience supporting senior executives in publicly traded companies.

+ Familiarity with accounting systems and SEC filing platforms.

Who You Are:

You thrive in environments that require both strategic thinking and meticulous execution. You’re comfortable collaborating with internal and external stakeholders and excel at delivering high-quality support to senior executives. You’re detail-driven, self-sufficient, and ready to contribute to this dynamic, corporate setting.

Why Apply:

This role offers a fantastic opportunity to work in downtown Houston with a company that values skill, initiative, and excellence. If you’re looking to grow your career within executive financial operations, we encourage you to apply today!

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .